An IEA is a written agreement that outlines the terms, conditions, and safeguards under which SSA exchanges information. We may cover a data exchange by an IEA if the data exchange does not meet the technical definition of a “matching program” in accordance with the CMPPA. IEAs do not require DIB clearance, OMB or Congressional notification, Federal Register publication, or a CBA. SSA uses IEAs to cover certain data exchanges with both Federal and State agencies.
When implementing an IEA, the agency must:
Obtain comments and clearance from stakeholders,
Obtain comments and clearance from OGC,
Obtain approval for the IEA from the Office of Finance OF), as applicable, and
Acquire the appropriate signatures from both agencies
There are several types of IEAs used to document and facilitate agency data exchanges:
103A of Strengthening Protections for Social Security Beneficiaries Act
of 2018 IEA
This agreement forth the terms, conditions, and safeguards under which the State’s foster care agency will disclose information regarding children in foster care to SSA. SSA will use the data to: (1) determine the appropriate representative payee (payee) for represented minor beneficiaries who have entered or exited foster care or changed foster care placement location; (2) determine whether a payee is appropriate for unrepresented minor beneficiaries who have entered foster care; and (3) identify when the State is responsible for an overpayment issued to a minor beneficiary. Each party is responsible for its own costs or expenditures incurred in performing its responsibilities under this agreement.
Achieving a Better Life Experience (ABLE) IEA
This agreement sets forth the terms, conditions, and safeguards under which the State or State Agency will disclose ABLE account statements on distributions and account balances of all ABLE accounts to SSA. SSA uses the data to verify the accuracy of information applicants and recipients furnish concerning eligibility for the Supplemental Security Income (SSI) program. Each party is responsible for its own costs or expenditures incurred in implementing this agreement.
Help America Vote Act (HAVA) IEA
Help America Vote Act (HAVA) IEA HAVA of 2002, P.L. 107-252 requires States to verify the information of newly registered voters for Federal elections. Each state must establish a computerized state-wide voter registration list and verify new voter information with the State’s Motor Vehicle Administration (MVA) or verify the last four digits of the Social Security number (SSN).
The purpose of this agreement is to establish the terms, conditions, and safeguards under which SSA provides verification of the name, date of birth, and last four digits of the submitting SSN for new voter registration applicants, who do not have a driver’s license, to State and Territory MVAs. SSA also sends an indication of whether our records show that the applicant is deceased.
Interstate Benefit Inquiry (IBIQ) IEA
This agreement establishes the terms, conditions, and safeguards under which SSA accesses, via a single electronic query, wage and unemployment information of the State agency through the Interstate Connection Network (ICON). SSA uses the information to establish and verify eligibility and payment amounts under certain benefit programs administered by SSA. There is no cost to SSA for access to this information.
IEA-F – Federally-funded programs
This is an agreement between SSA and the State or State agency that accompanies the state level or agency level CMPPA agreement, i.e., the CMPPA agreement is an attachment to the IEA-F. The IEA-F describes in additional detail the type of data SSA discloses for the program(s) specified in the agreement, as well as the authorized data exchange system(s), data delivery method, and additional security requirements. The IEA- F covers Federally-funded, State-administered programs.
SSA waives CBAs for CMPPA agreements between SSA and the State.
IEA-S – State-funded, State-administered programs
This is a stand-alone agreement between SSA and the State or State agency that contains the same detailed information in the IEA/F, with the exception that this agreement covers State-funded, State-administered programs. SSA may not charge the State or State agency for the data SSA provides under its established IEA/S as determined by the Commissioner of SSA. Any new, approved requests for SSA data for a State or State agency’s administration of a State-funded benefit programs are provided at cost to the State agency and typically documented via the Reimbursable IEA (R-IEA).
Motor Vehicle Administration (MVA) IEA
This agreement establishes the terms, conditions, and safeguards under which SSA will provide Social Security number (SSN) verifications via an overnight batch to the MVA. The MVA uses the SSN verifications for the purposes of administering its drivers’ licenses and identification card programs.
Reimbursable Information Exchange Agreement (R-IEA)
This is an agreement between SSA and the State agency for the State agency’s administration of State-funded programs (as identified in the agreement). There is a charge to the State agency for the SSA data provided under this agreement; SSA must seek reimbursement for the costs of performing data exchanges for the State agency’s administration of State-funded programs.
SSA Access to State Records Online (SASRO) IEA
This agreement establishes the terms, conditions, and safeguards under which SSA accesses, via a single electronic query, certain information from the State Agency. SSA uses the information to update SSA files of individuals, to assign SSNs, and to establish and verify eligibility and payment amounts under certain benefit programs administered by SSA, as required under Titles II and XVI of the Act. There is no cost to SSA for access to this information.
Social Security Online Verification (SSOLV) IEA
The purpose of this agreement is to establish the terms, conditions, and safeguards under which the American Association of Motor Vehicle Administrators (AAMVA) will provide connectivity, billing services, and staff a help desk for State Motor Vehicle Administrations and other state agencies charged with administering identification card programs (collectively, MVAs) for SSA. SSA will provide SSN verifications through AAMVA’s network to assist MVAs in administering their driver’s license and identification card programs.
State Transmission or Transfer Component (STC) IEA
SSA uses STC agreements to outline the terms, conditions, and safeguards of the data exchange. The STC must define the State agency who receives SSA data through the STC. An STC serves as a conduit between SSA and the specified State agency or agencies that receive SSA data under the conditions of separate agreements with SSA.
The role of the STC under this agreement is limited to that of a conduit, responsible for transmitting or transferring only the authorized data files between SSA and the applicable State agency for the administration of their approved program(s). The STC is not responsible for the Federal agency’s use, access, or disclosure of the authorized data once the STC transmits or transfers the authorized data. An STC requires the Office of Information Security (OIS) to perform an on-site Security Compliance Review every three years.