Identification Number:
GN 02402 TN 222
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 222, 10/12/2022

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per revised instructions received from the Department of the Treasury (Treasury), some updates were made to the policies to enhance the current process outlined.

 

Summary of Changes

GN 02402.358 Coding Czech Republic Bank Data on the Master Beneficiary Records (MBR)

Subsection A, We added a title heading to the section.

Subsection F, We added a list of the requirements needed in ITS.gov when enrolling individuals into IDD.

Subsection F.1, We added SWIFT language since it is a requirement for enrollment.

Subsection F.3, We added two steps to the chart for accuracy and consistency within our IDD policies.c

Subsection H, We replaced the SSA-1199 PDF exhibit with a reference section for accuracy and consistency within our IDD policies.

 

GN 02402.383 Coding Sierra Leone Bank Data on the Master Beneficiary Record (MBR)

Subsection A, We reformatted the language for accuracy and consistency within our IDD policies.

Subsection D, We updated the currency code.

Subsection F, We added a not to specify that no P.O. box addresses are allowed when enrolling individuals into ITS.gov. We updated the currency code on step 3 of the chart.

Subsection H, We added this section for references.

GN 02402.358 Coding Czech Republic Bank Data on the Master Beneficiary Records (MBR)

A. Background for coding Czech Republic bank data

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Czech Republic. The Social Security Administration (SSA) stores bank data on the Master Beneficiary Record (MBR) in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as an Czech Republic direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Eritrea to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • International Direct Deposit Signup Form for Czech Republic SSA-1199-OP13; or

  • any document that contains the required banking information.

    If you receive information with discrepancies, see the following instructions:

    GN 00203.020 Identity of Claimants

    GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Czech Republic will have a prefix of “66” at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “C” assigned for Czech Republic.

D. Overview of IDD for Czech Republic

IDD payments sent to Czech Republic must be in Czech Koruna (CZK) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Czech Republic. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Czech Republic direct deposit data

The data for coding Czech Republic IDD will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 24 characters. However, the IDD coding for Czech Republic bank data consists of 26 characters, including the country code of “C” for Czech Republic.

When using the IBAN to code direct deposit to Czech Republic, compose the data as follows:

  • a 9-digit RTN 6600BBB BX: where “66” is the country code field, positions 3 and 4 are always 0, BBBB = 4-digit bank code, X = the check digit code; and

  • a 17-digit DAN C AAAAAAAAAAA AAAAA, which consists of a country code of “C”, for Czech Republic, followed by a16-digit account number.

NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.

F. Procedure for coding Czech Republic routing and account numbers

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account.

If the information is incomplete, the FRBKC will reject the payment and return the funds to us.

When you use our system to establish or change IDD bank data for Eritrea (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • bank name

  • bank address

  • beneficiary address;

  • country

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • International Bank Account Number (IBAN);

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. SWIFT-BIC code obtained from FI

The SWIFT code contains a minimum of 8 characters ans a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data in SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account an CZK account in Czech Republic? If no, STOP.

REASON: Beneficiaries in Czech Republic can only receive IDD payments in CZK accounts.

4

To derive the 9-digit RTN for Czech Republic, code as follows:

  • prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Czech Republic),

  • 2 filler zeros “00” in position 2 and 3,

  • 4-digit bank code, and

  • 1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings or

  • “C” for checking

If the beneficiary does not indicated an account type, use a “C” for checking account.

6

To derive the DAN for Czech Republic, code as follows:

  • C” designated for Czech Republic, and

  • 16-digit account number.

NOTE:SSA does not have IDD for U.S. dollar accounts in Czech Republic.

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.399F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to our agency when we do not send all required information.

G. Example of coding Czech Republic bank data

The customer provides us with a signup form for Czech Republic containing the following information: IBANCZ6508000000192000145399.

NOTE: The first 2 characters of a Czech Republic IBAN “CZ,” represent the International Organization for Standardization (ISO) country code and the third and fourth characters of the IBAN (65) are the IBAN check digits. The technicians should never code these to the MBR. The next 4 characters of the IBAN represent the 4-digit bank code. The next 16 characters of the IBAN represent the 16-digit account number.

When using an SSA system to process a direct deposit enrollment to a FI in Czech Republic, you should omit the ISO country code of “CZ” and the IBAN check digits when composing the RTN. However, if you use ITS.gov to process the enrollment, you should type in the full IBAN in the IBAN field. ITS.gov will automatically remove these characters when it translates the RTN and DAN.

1. Derive the RTN

To derive the RTN, code as follows:

  • the prefix of “66” (the multi-country prefix for Czech Republic),

  • 2 filler zeros “00” in position 3 and 4,

  • 4-digit bank code “0800”,

  • 1-digit check digit code (i.e., 8) (obtained from the Title II Interactive Comps from the Main Menus 07/Sub Menu 16), and

  • type of account as a “C” for checking or an “S” for savings. If no indicated account type, use a “C” for checking.

2. Derive the DAN

To derive the DAN, code as follows:

  • “C” (for Czech Republic), and

  • 16-digit account number “0000192000145399”.

The coder will obtain the following:

RTN: 660008008

Checking

DAN: C0000192000145399

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660008008

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: C0000192000145399

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-660008008 DAN- C0000192000145399

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.383 Coding Sierra Leone Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Sierra Leone bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Sierra Leone. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Sierra Leone direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Sierra Leone to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) for processing.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP67 (International Direct Deposit Signup Form for Sierra Leone) or

  • Any document containing required banking information.

NOTE: 

If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

C. Multi-country contract

The processing FI in Sierra Leone will have a prefix of 68 at the beginning of the Routing Transit Number (RTN).

D. Overview of IDD for Sierra Leone

IDD payments sent to Sierra Leone must be in Sierra Leonsk Leone (SLE) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves that territory. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Sierra Leone IDD bank data

The data for coding IDD for Sierra Leone comes from banks determined by the FRBKC. The bank data for Sierra Leone consists of 29 characters. However, the bank data on the MBR will reflect 27 characters including the country code of H.

F. Procedure for coding Sierra Leone bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Sierra Leone, using an SSA system (e.g., Modernized Claims System (MCS), or Manual Adjustment Credit and Award Data Entry (MACADE)).

You must go to ITS.gov to enter the following information:

  • account number;

  • account ownership;

  • account type;

  • beneficiary address; (no P.O. Box allowed)

  • bank code

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator; and

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. SWIFT-BIC code obtained from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data in SSA systems

When you add or update IDD bank data using SSA systems (e.g. Post Entitlement Online System (POS, MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a SLE account in Sierra Leone? If no, STOP.

REASON: Beneficiaries in Sierra Leone can only receive IDD payments in SLE accounts.

4

To derive the nine-digit RTN for Sierra Leone, code as follows:

  • Code the prefix of 68, (the multi-country prefix SSA and FRBKC designated to use for IDD to Sierra Leone),

  • Code the 6-digit bank code,

  • Code the1-digit check code (obtain through Title II Interactive Comps)

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Sierra Leone, code as follows:

  • Start with a country code of “H” designated for Sierra Leone

  • Code 16 digits of the 18-digit Customer Account Number

7

You must take action on the same business day to update the full DAN and SWIFT into ITS.gov, along with the information listed in the introduction of GN 02402.383F in this section.

You must access ITS.gov, or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to our agency when we do not send all required information.

G. Example - Coding Sierra Leone Direct Deposit

The customer provides us with a signup form for Sierra Leone containing the account number: 123456789012345678

1. Derive the RTN

The technician will enter the following information for the RTN.

  • Code the prefix of 68.

  • Code the six-digit bank code “123456

  • Code the one-digit check code (i.e., 4) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician will code the DAN for Sierra Leone as follows:

  • Start with a country code of “H” designated for Sierra Leone; and

  • Code 16 digits of the 18-digit Customer Account Number “1234567890123456”

The technician will obtain the following:

RTN: 68123456 4

Checking

DAN: H1234567890123456

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 68123456 4

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: H1234567890123456

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN- 68123456 4 DAN - CH1234567890123456

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 222 - Direct Deposit - Title II and Title XVI - 10/12/2022