Identification Number:
RM 03870 TN 13
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:Development of Earnings Records Inaccuracies
Type:POMS Transmittals
Program:Records Maintenance (Earnings & Enumeration)
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RM – Records Maintenance
Chapter 038 – Earnings Discrepancies
Subchapter 70 – Development of Earnings Records Inaccuracies
Transmittal No. 13, 10/25/2018

Audience

PSC: CA, CS, ICDS, IES, ISRA, RECONR, SCPS, TSA, TST;
OCO-OEIO: CR, CTE, FCR, FDE, FDEC, RECONE, RECONR;
OCO-ODO: CR, CST, CTE, CTE TE, DE, DEC, DS, RECONE;
OEIO: DCCLFC, WBDOCPA;
FO/TSC: CS, CS TII, CSR, CTE, DRT, FR, OA, OS, TA, TSC-CSR;

Originating Component

OISP

Effective Date

10/25/2018

Background

This Quick Action Transmittal does not change agency policy or procedure.

Summary of Changes

RM 03870.065 Earnings Posted to Young Children - General

Updated the language in the procedure to change division name from OCRO to DEBS.

RM 03870.065 Earnings Posted to Young Children - General

A. Background

Effective for tax year 1991 (TY91) the AWR process will, during validation, check the Numident for the reported SSN for the date of birth (DOB). If the DOB indicates the NH is a child age 6 or younger, the earnings will be identified as a Young Children's Earnings Record (YCER) item and placed into Suspense.

When the AWR process is complete, a YCER investigate file is generated to verify whether the earnings belong to the reported SSN; i.e., the child age 6 or younger.

B. Process

1. DOB Check

AWR checks the Numident for the reported SSN for the DOB. Earnings are placed into the Suspense file for any SSN when the DOB on the Numident indicates the NH is age 6 or younger.

2. YCER Investigate File

The Office of Systems (OS) produces a YCER investigate file and forwards the file to the Wilkes Barre Direct Operations Center (WBDOC) for employer and employee contact.

3. Employer Contact

WBDOC sends Form SSA-L3232-C1 to the employer requesting identifying information about the NH and NH's address. The employer responds directly on the SSA-L3231-C1 and returns the letter to the WBDOC.

4. SE Earnings

If the reported earnings are SE and the Numident DOB shows the NH to be a young child, Form SSA-L3241-C1 is sent to the NH. The NH is directed on the SSA-L3241-C1 to contact the FO.

5. SE Response

SE responses to Forms SSA-L3241-C1 are referred to the FO for development. (RM 03870.070).

6. ER Response

If the employer states NH's SSN, name and DOB agree with the Numident, WBDOC advises The Division of Earnings and Business Services (DEBS) to reinstate the earnings to the reported SSN.

If the employer states the NH's name and SSN are the same as SSA records but the DOB is different, WBDOC sends Form SSA-L3232-C1 to the NH advising the NH to contact the FO.

If the employer states the name and/or SSN is different from SSA records, WBDOC forwards the information to DEBS for further development.

If the employer does not return the SSA-L3231-C1 or states the NH did not work for him/her, WBDOC sends Form SSA-3232-C1 to the NH. The SSA-3232-C1 advises the NH to contact the FO.


RM 03870 TN 13 - Development of Earnings Records Inaccuracies - 10/25/2018