Identification Number:
GN 02402 TN 117
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:Title II (RSI); Title XVI (SSI)
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 117, 11/05/2018

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). We established new IDD procedures for Thailand and Fiji Islands, based on requirements provided by the Department of the Treasury.

 

Summary of Changes

GN 02402.419 Coding Thailand Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Thailand. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.420 Coding Fiji Islands Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Fiji Islands. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

GN 02402.419 Coding Thailand Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Thailand bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Thailand. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Thailand direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Thailand to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205 Direct Deposit Enrollment Outside the U.S.

GN 01010.255 Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Thailand; or

• Any document that contains required banking information. If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Thailand has a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “T” assigned for Thailand.

D. Overview of IDD for Thailand

IDD payments sent to Thailand must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Thailand. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Thailand

The data to code IDD for Thailand comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of T.

F. Policy to code bank data for Thailand

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Thailand (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

• account ownership;

• account type;

• account number:

• beneficiary address;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

• The SWIFT code consists of the following 8 to 11 alphanumeric characters:

• First four characters - bank code (only letters);

• Next two characters - ISO 3166-1 alpha-two country code (only letters);

• Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

• Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Thailand? If no, STOP. REASON: Beneficiaries in Thailand can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 730000053 for Thailand. It contains the:

• Multi-country prefix “73” for Thailand IDD is

• U.S. check digit code “3” for all IDD accounts in Thailand (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Thailand, code:

• “T” designated for Thailand

• to the first 16-digits of the 29-digit Account Number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.419F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Thailand

The customer provides us with a signup form for Thailand containing the account number: 12345678901122334455667788990

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 730000053

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Thailand

• Start with the country code of “T” designated for Thailand; and

• Code 16 digit of the 29-digit Customer Account Number “1234567890112233”

a. You must obtain this information

• RTN: 730000053

• Checking

• DAN: T1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000053

• ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: T1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN: 730000053

• DAN: CT1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255 Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205 Direct Deposit Enrollment Outside the U.S.

ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.420 Coding Fiji Islands Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Fiji Islands bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Fiji Islands. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Fiji Islands direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Fiji Islands to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205 Direct Deposit Enrollment Outside the U.S.

GN 01010.255 Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Fiji Islands; or

• Any document that contains required banking information. If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Fiji Islands has a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “J” assigned for Fiji Islands.

D. Overview of IDD for Fiji Islands

IDD payments sent to Fiji Islands must be in Fijian Dollars (FJD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Fiji Islands. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Fiji Islands

The data to code IDD for Fiji Islands comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of J.

F. Policy to code bank data for Fiji Islands

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Fiji Islands (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

• account ownership;

• account type;

• account number:

• beneficiary address;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

• The SWIFT code consists of the following 8 to 11 alphanumeric characters:

• First four characters - bank code (only letters);

• Next two characters - ISO 3166-1 alpha-two country code (only letters);

• Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

• Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a FJD account in Fiji Islands? If no, STOP. REASON: Beneficiaries in Fiji Islands can only receive IDD payments in FJD accounts.

If yes, go to step 4.

4

The RTN is 720000047 for Fiji Islands. It contains the:

• Multi-country prefix “72” for Fiji Islands IDD is

• U.S. check digit code “7” for all IDD accounts in Fiji Islands (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Fiji Islands, code:

• “J” designated for Fiji Islands

• to the first 16-digits of the 29-digit Account Number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.420F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Fiji Islands

The customer provides us with a signup form for Fiji Islands containing the account number: 12345678901122334455667788990

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 720000047

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Fiji Islands

• Start with the country code of “J” designated for Fiji Islands; and

• Code 16 digit of the 29-digit Customer Account Number “1234567890112233”

a. You must obtain this information

• RTN: 720000047

• Checking

• DAN: J1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000047

• ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: J1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN: 720000047

• DAN: CJ1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255 Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205 Direct Deposit Enrollment Outside the U.S.

ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 117 - Direct Deposit - Title II and Title XVI - 11/05/2018