Identification Number:
RM 10201 TN 5
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:The Social Security Number (SSN)
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RM – Records Maintenance
Chapter 102 – The Social Security Number, Policy and General Procedures
Subchapter 01 – The Social Security Number (SSN)
Transmittal No. 5, 11/12/2020

Audience

PSC: CA, CS, ICDS, IES, ISRA, RECONR, SCPS, TSA, TST;
OCO-OEIO: ANC, CAQCR, CR, CTE, FCR, RECONR;
OCO-ODO: CR, CST, CTE, CTE TE;
MAMPSC: CA, CR, DMS, IES11, ISRA, OAS, RECON;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, DRT, DT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OISP

Effective Date

10/30/2020

Background

Effective December 2020, the CICS NUMIDENT query screens will be retired and replaced by the new web-based NUMIDENT query. We are updating POMS to reflect the plain language descriptors contained in the new web-based NUMIDENT query. This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure.

Summary of Changes

RM 10201.040 Void Social Security Numbers (SSNs)

Changed language in Section A.2 to "Social Security Number is Void" to reflect updated messaging contained in the new web-based NUMIDENT.

RM 10201.040 Void Social Security Numbers (SSNs)

A. Policy for void SSNs

SSA assigns SSNs to individuals when an application has been filed to request the assignment of a number. SSA does not delete, destroy, rescind, inactivate, or cancel SSNs once they are assigned. However, under some situations SSNs are marked as “void.”

1. Voids of SSNs assigned before 1973

When an SSN was issued under the pre-1973 field office (FO) SSN assignment procedures, some shipments were occasionally lost in transit, fire, or flood before Central Office (CO) could establish the records. For these situations, CO established the related records as “VOID”, subject to reestablishment of the identifying information on the record when and if SSA eventually determines to whom a particular SSN was assigned.

2. Voids of SSNS assigned through enumeration at birth (EAB)

SSA deletes identifying data about a newborn (but not the SSN itself) when SSA assigned the newborn an SSN through the EAB process but the parent did not request an SSN be assigned. In such situations, the identifying data is deleted from the Numident and the message "Social Security Number is Void" appears on the Numident.

B. References

  • RM 10220.410, Parent Objects to Assignment of SSN to Child under the Enumeration at Birth (EAB) Process

  • RM 10235.020, Reestablishing Void SSNs

  • MSOM MES 004.002, Resolving Enumeration Feedback Messages


RM 10201 TN 5 - The Social Security Number (SSN) - 10/30/2020