Identification Number:
GN 02402 TN 151
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:Title II (RSI)
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 151, 11/13/2019

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Our office provides the Federal Benefit Units (FBUs) and the Office of Earnings and International Operations (OEIO) with International Direct Deposit (IDD) bank requirements and SSA-1199 IDD enrollment forms. Technicians use the enrollment forms to process Title II IDD claims for beneficiaries in participating IDD countries. Every IDD country has a separate SSA-1199 form.

This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure.

Summary of Changes

GN 02402.322 Coding Finland Bank Data for the Master Beneficiary Record (MBR)

Subsection G, We removed the PDF and hyperlinked the SSA-1199 form.

GN 02402.330 Coding New Zealand Bank Data for the MBR

Subsection E, We removed the PDF and hyperlinked the SSA-1199 form.

GN 02402.351 Coding Iceland Bank Data on the Master Beneficiary Record (MBR)

Subsection A, We hyperlinked the SSA-1199 form.

GN 02402.436 Coding French Polynesia Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

GN 02402.437 Coding Moldova Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

GN 02402.438 Coding Myanmar Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

GN 02402.439 Coding Nepal Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

GN 02402.440 Coding Turks and Caicos Islands Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

GN 02402.322 Coding Finland Bank Data for the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution in Finland. Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as Finland direct deposit (IDD) and allows benefit payments to route through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Finland to the beneficiary's FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).

A. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • an International Direct Deposit Signup Form for Finland (SSA-1199-OP10) (see GN 02402.322G in this section), or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processor bank in Finland will have a prefix of 71 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “G” assigned for Finland.

C. Overview of IDD for Finland

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Finland. The FBU contacts the beneficiary or FI for additional information.

D. Description - Finland bank data

The data for coding IDD for Finland will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be18 characters. However, the IDD bank data reflected on the MBR will consist of 21 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

E. Policy for coding Finland IDD bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Finland, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.govto enter the full IBAN and Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC). If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

1. Initial award processing of IDD

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Finland require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Finland IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Adding or updating bank data using SSA systems

All changes to direct deposit information for Finland require input into ITS.gov and an SSA system (i.e. Post Entitlement Online System (POS), MACADE, etc…) on the same day. Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Finland within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

STEP

ACTION

1

Are you coding an initial claim?

  • If yes, go to step 3.

  • If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR will not accept IDD unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. dollar account at an FI in Finland? If yes, STOP.

REASON: Beneficiaries in Finland can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

Code the RTN field as follows:

  • Start with 71, the prefix assigned to the processor bank in Finland.

  • Code three zeros “000”

  • Code the three digit of bank code.

  • Code the U.S. check digit. Obtain the U.S. check digit by using the Check Digit program on Title II/Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

Code the DAN as follows:

  • Start with G, the letter designated to Finland.

  • Code the 11-digit bank account number.

7

All IDD payments made in Euros must include the applicable IBAN and SWIFT/BIC codes. Technicians must code this information in ITS.gov and an SSA system (i.e. MACADE, MCS) on the same day.

F. Example - coding Finland IDD

The customer provides us with a signup form for Finland containing the following information: FI2112345600000785

NOTE: The first 2 characters of the Finland IBAN are “FI”, which represents the International Organizational for Standardization (ISO) country code. The third and fourth characters of the IBAN are the IBAN check digits. The technician should never code the IBAN ISO country code or check digit to the MBR. The next three characters of the IBAN represent the 3-digit bank code. The last 11 characters represent the 11-digit account number.

1. Derive the RTN as follows

Code the prefix of 71 (SSA designated prefix for IDD).

Code three zeros “000”

Code the three digit bank code “123”;

Code the one-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN as follows

Code the letter “G” for Finland

Code the 11-digit account number “45600000785”

3. Coding in ITS.gov will reflect:

IBAN: FI2112345600000785 SWIFT: Full code (example: BEPOIT21020)

The technician will obtain the following:

RTN: 710001238

Checking

DAN: G45600000785

The coding in an SSA System will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710001238

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: G45600000785

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-710001238 DAN- CG45600000785

G. Exhibit - IDD enrollment form for Finland

To view this form click on: SSA-1199-OP10

GN 02402.330 Coding New Zealand Bank Data for the MBR

A. Introduction

1. Coding New Zealand Bank Data

This section describes how to code bank data for direct deposit of Title II benefits to a financial institution (FI) in New Zealand. The bank data will be stored on the MBR in the same fields as are used for U.S. direct deposit. Special coding identifies the data as New Zealand International Direct Deposit (IDD) and allows benefit payments to be routed through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in New Zealand to the beneficiary's FI in New Zealand.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).

2. Where to Obtain Data

The data for coding may come from a check, a signup form for New Zealand (see GN 02402.330E.), or the equivalent information received by mail, phone, fax, or e-mail.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

3. Multi-Country Contract

The processor bank in New Zealand will have a prefix of 71 at the beginning of the routing number (RTN) and an assigned letter in the first position of the Depositor Account Number (DAN). The letter assigned for New Zealand is “L.”

B. Description - New Zealand Bank Data

New Zealand bank data consists of a total of 18 digits, as follows:

  • A Bank Code of 2 digits and a Branch Code of 4 digits.

  • An Account Number of exactly 12 digits.

On the signup form, the Bank Code of 2 digits is at the left, followed by the Branch Code of 4 digits. The 8-digit Account Number and the 4-digit Account Type Suffix follow.

C. Procedure

Use this procedure to code direct deposit of Title II benefits to an FI in New Zealand.

  1. 1. 

    Are you coding an initial claim?

    • If yes, go to step 3.

    • If no, go to step 2.

  2. 2. 

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

    REASON: The MBR will not accept IDD information (RTN begins with 5, 6, or 7) unless the address is in a foreign country.

  3. 3. 

    Is the beneficiary's account a U.S. dollar account at an FI in New Zealand? If yes, STOP.

    REASON: IDD payments are sent in local currency, not U.S. dollars. The account must be a local currency account (New Zealand dollars).

  4. 4. 

    Code the type of account as Checking.

  5. 5. 

    Code the Routing and Transit Number field as follows:

    • Start with 71, the prefix assigned to the processor bank in New Zealand.

    • Code the 2-digit Bank Code and the 4-digit Branch Code.

    • Code the U.S. check digit. Obtain the U.S. check digit by using the Check Digit program on Title II/Interactive Comps.

  6. 6. 

    Code the Depositor Account Number as follows:

    • Start with L, the letter assigned to show that the FI is in New Zealand.

    • Code the 8-digit account number. If the Account Number contains fewer than 8 digits, add zeros at the front to make 8 digits in all.

    • Code the 4-digit account type suffix. If the Account Type Suffix contains fewer than 4 digits, add zeros at the front to make 4 digits in all. If the Account Type Suffix is left blank, code 4 zeros.

NOTE: When coding bank data for New Zealand in ITS.gov, the account number and account type suffix cannot be larger than 10 digits.

Code the following in ITS.gov if the account number and the account type suffix equals 12 digits:

  • If the 1st digit of the account number and the 1st digit of the account type suffix is “0”, drop the two “0”s to produce the 10 digits account number used for coding ITS.gov.

    • For example, if the account number is 0 9999999 and account type suffix is 0 999, then the account number will be 999999999.

  • If the 1st digit of the account number is “0” and the 1st digit of the account type suffix is not a “0” but the first two positions of the account number equal “0”s; drop the first two “0”s from the account number to form the 10 digit account number used for ITS.gov.

    • For example, if the account number is 00 999999 and the account type suffix is 9999, then the account number would be 9999999999

If the account number is 12 digits and does not match one of the above edit requirements, then reject it.

D. Examples

EXAMPLE 1: A signup form for New Zealand contains the following information:

Bank Code 12. Branch Code 3456. Account Number 12345678. Account Type Suffix, 9012.

  • The RTN will be 711234563. (The final digit, 3, is the U.S. check digit for 71123456.)

  • The DAN will be L123456789012. Since the DAN must only have 10 digits, instead of 12, you should review the 1st and 9th digits to determine what numbers to omit or drop from the 12 digit DAN to make the DAN 10 digits. Since the 1st digit of the DAN is a 1 and the 9th digit is a 9, do not code the information. Reject the input as the first digit of the DAN must be a zero and develop for the correct account number and suffix.

EXAMPLE 2: Mr. Beneficiary's bank gives the following information for his direct deposit: Bank code 11. Branch Code 2222. Account Number 123456. No Account Type Suffix is shown.

  • Code the RTN 711122222. (The final digit 2, is the U.S. check digit for 71112222.)

  • For the Account Number, code two zeros before the six digits: 00123456.

  • For the Account Type Suffix, code four zeros: 0000.

  • Code the DAN L001234560000. Review the 1st and 9th digits to determine which numbers to omit or drop from the DAN to make the DAN 10 digits. Since the 1st digit is a zero and the 9th digit is a zero, drop the 1st zero and the 9th zero from the DAN. The new DAN will be L0123456000. This is the information that should be reflected on the MBR.

EXAMPLE 3:

Ms. Zeal provides the following information for her direct deposit:

Bank Code 22. Branch Code 3333. Account Number 1234. Account Type Suffix 567.

  • The RTN will be 712233330. (The final digit, 0, is the U.S. check digit for 71223333.)

  • For the Account Number, add four zeros before the 1234, making the Account Number 00001234.

  • For the Account Type Suffix, place a zero before the 567, making it 0567.

  • The DAN will be L000012340567. Review the 1st and the 9th digits to determine which numbers to omit or drop from the DAN to make the DAN 10 digits. Since the 1st digit is a zero and the 9th digit is a zero, drop the 1st zero and the 9th zero from the DAN. The new DAN will be L0001234567. This is the information that should be reflected on the MBR.

E. Exhibit of IDD Enrollment Form for New Zealand

To view this form click on: SSA-1199-OP19.

GN 02402.351 Coding Iceland Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Iceland. We store bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as an Iceland direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Iceland to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For more detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

A. Where to obtain bank data

We receive requests to input bank data by mail, phone, or fax in the form of:

  • blank check,

  • Form SSA-1199-OP28 (International Direct Deposit Sign-Up Form for Iceland), or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in Iceland has a prefix of 66 at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “L” assigned for Iceland.

C. Overview of IDD for Iceland

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Iceland. The FBU contacts the beneficiary or FI for additional information.

D. Description of Iceland direct deposit bank data

The data for coding IDD for Iceland comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN is 26 characters. However, the IDD coding for Iceland bank data consists of 27 characters, including the country code of “L” for Iceland.

E. Procedure to code Iceland bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency. When you establish or change IDD bank data for Iceland through an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • IBAN; and

  • payee indicator.

1. Initial award processing

If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary will receive his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

You must update ITS.gov on the same day you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Iceland within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the chart in this section.

 

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

Is the beneficiary's account a U.S. dollar (USD) account in Iceland?

If no, STOP.

REASON: Beneficiaries in Iceland can only receive IDD payments in USD accounts.

If yes, go to step 4

4

To derive the nine-digit RTN for Iceland:

  • Start with 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Iceland),

  • Code two filler zeros “00,”

  • Code the two-digit bank code,

  • Code the two-digit branch code,

  • Code the check digit code, which you obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no account indicated, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Iceland, code as follows:

  • Start with a country code of “L” designated for Iceland

  • Code 16 digits of the 18-digit Account Number

7

You must take action on the same business day to update the full IBAN into ITS.gov along with the information listed in the introduction of GN 02402.351E in this section.

If you do not have access to ITS.gov, ask a co-worker who has access to update the IBAN into ITS.gov. FRBKC needs all of this information to process the IDD payment. When this information is not available, FRBKC rejects the payment and returns it to SSA.

F. Example of coding Iceland direct deposit

The customer provides us with the IBAN of IS140159260076545510730339

NOTE: The first two characters of an Iceland IBAN are “IS,” the International Organization for Standardization (ISO) country code and the third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code these to the MBR. The fifth and sixth digits are the bank code. The seventh and eighth digits are the branch code. The last 18 characters of the IBAN represent the account number.

1. Derive the RTN

The technician codes the RTN as indicated.

  • Code the prefix of 66 (the multi-country prefix for Iceland);

  • Code two filler zeros “00”;

  • Code the four-digit bank code 01 ;

  • Code the four-digit branch code 59 ;

  • Code the check digit code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for checking or an “S” for savings. If there is no type of account indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN as indicated.

  • Use the letter “L” (for Iceland),

  • Code 16 digits of the 18-digit account number “2600765455107303

  • Input full IBAN through ITS.gov, so that the final two digits of the DAN annotate. The MBR only houses up to 17 characters in the DAN field.

a. The coder obtains the bank data:

  • RTN: 660001598

  • Checking

  • DAN: L 2600765455107303

b. The coding in POS reflects the bank data

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001598

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: L2600765455107303 (17 character max.)

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects the bank data:

RTN-660001598 DAN- CL2600765455107303

GN 02402.436 Coding French Polynesia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding French Polynesia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in French Polynesia. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as a French Polynesia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in French Polynesia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP114 International Direct Deposit Signup Form for French Polynesia; or

  • Any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in French Polynesia has a prefix of 72 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “H” assigned for French Polynesia.

D. Overview of IDD for French Polynesia

IDD payments sent to French Polynesia must be in CFP Franc (XPF) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves that territory. The FBU contacts the beneficiary or FI for the additional information.

E. Description of French Polynesia IDD bank data

The data to code IDD for French Polynesia comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The bank data on the MBR reflects 27 characters including the country code of M.

F. Procedure for coding French Polynesia bank data

The FRBKC relies on us to provide complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for French Polynesia using an SSA system (e.g., Modernized Claims System (MCS), or Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of beneficiary;

  • bank name and address;

  • IBAN

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov using the bank account information prior to processing the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a XPF account in French Polynesia?

If no, STOP.

REASON: Beneficiaries in French Polynesia can only receive IDD payments in XPF accounts.

4

The RTN is 720000018 for all IDD to French Polynesia. It contains the:

  • Multi-country prefix of “72” for French Polynesia IDD;

  • U.S. check digit code of “8” at the end of the RTN for all IDD accounts in French Polynesia.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” savings, or

  • “C” checking.

If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for French Polynesia, code:

  • “M” designated for French Polynesia

  • 16-digit of the 18-digit account number

7

You must take action on the same business day to enter into ITS.gov all the information as listed in GN 02402.436F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding French Polynesia direct deposit

The customer provides us with a signup form for French Polynesia containing the account number: PF1420041010050500013M02606

  • The first character of IBAN is “PF,” represent the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit. Never code the IBAN country code or check digit to the MBR.

  • The next 5 characters of the IBAN represents the bank code.

  • The last 18 digits of the IBAN represent the account number.

1. Derive the RTN

The technician enters the information for the RTN:

  • Code RTN as 720000018

  • Code the account type as “C” for checking or “S” for savings. If no account type indicated, use “C” for Checking.

2. Derive the DAN

The technician codes the DAN:

  • Start with country code “M” designated for French Polynesia; and

  • Code the 16 digits of the 18-digit Account Number “010050500013M026”

3. Obtain the following information

  • RTN: 720000018

  • Checking

  • DAN: M010050500013M026

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000018

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: M010050500013M026

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN 720000018

  • DAN CM010050500013M026

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.437 Coding Moldova Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Moldova bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Moldova. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as a Moldova direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Moldova to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP115 International Direct Deposit Signup Form for Moldova; or

  • Any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Moldova has a prefix of 72 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “K” assigned for Moldova.

D. Overview of IDD for Moldova

IDD payments sent to Moldova must be in U.S dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves that territory. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Moldova IDD bank data

The data to code IDD for Moldova comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The bank data on the MBR reflects 24 characters including the country code of K.

F. Procedure for coding Moldova bank data

The FRBKC relies on us to provide complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Moldova using an SSA system (e.g., Modernized Claims System (MCS), or Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of beneficiary;

  • bank name and address;

  • IBAN

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov using the bank account information prior to processing the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Moldova?

If no, STOP.

REASON: Beneficiaries in Moldova can only receive IDD payments in USD accounts.

4

The RTN is 720000102 for all IDD to Moldova. It contains the:

  • Multi-country prefix of “72” for Moldova IDD;

  • U.S. check digit code of “2” at the end of the RTN for all IDD accounts in Moldova.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” savings, or

  • “C” checking.

If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Moldova, code:

  • “K” designated for Moldova

  • 16 digits of the 18-digit account number

7

You must take action on the same business day to enter into ITS.gov all the information as listed in GN 02402.437F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Moldova direct deposit

The customer provides us with a signup form for Moldova containing the account number: MD24AG000225100013104168

  • The first character of IBAN is “MD,” represent the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit. Never code the IBAN country code or check digit to the MBR.

  • The next 2 characters of the IBAN represents the bank code.

  • The last 18 digits of the IBAN represent the account number.

1. Derive the RTN

The technician enters the information for the RTN:

  • Code RTN as 720000102

  • Code the account type as “C” for checking or “S” for savings. If no account type indicated, use “C” for Checking.

2. Derive the DAN

The technician codes the DAN:

  • Start with country code “K” designated for Moldova; and

  • Code the 16 digits of the 18-digit Account Number “0002251000131041”

3. Obtain the following information

  • RTN: 720000102

  • Checking

  • DAN: K0002251000131041

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000102

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: K0002251000131041

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN 720000102

  • DAN CK0002251000131041

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.438 Coding Myanmar Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Myanmar bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Myanmar. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Myanmar direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Myanmar to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP116 International Direct Deposit Signup Form for Myanmar; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Myanmar will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “N” assigned for Myanmar.

D. Overview of IDD for Myanmar

IDD payments sent to Myanmar must be in U.S. Dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Myanmar. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Myanmar IDD bank data

The data to code IDD for Myanmar comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of N.

F. Procedure for coding Myanmar bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Myanmar using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Myanmar? If no, STOP.

REASON: Beneficiaries in Myanmar can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 720000131 RTN for Myanmar. It contains the:

  • Multi-country prefix of “72” for Myanmar IDD;

  • U.S. check digit code of “1” at the end of the RTN for all IDD accounts in Myanmar.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Myanmar, code:

  • N” is designated for Myanmar,

  • 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.438F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Myanmar direct deposit

The customer provides us with a signup form for Myanmar containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 720000131

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “N” designated for Myanmar; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 720000131

  • Checking

  • DAN: N1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000131 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: N1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 720000131

  • DAN- CN1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.439 Coding Nepal Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Nepal bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Nepal. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Nepal direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Nepal to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP117 International Direct Deposit Signup Form for Nepal; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Nepal will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “O” assigned for Nepal.

D. Overview of IDD for Nepal

IDD payments sent to Nepal must be in Nepalese rupee (NPR) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Nepal. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Nepal IDD bank data

The data to code IDD for Nepal comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of O.

F. Procedure for coding Nepal bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Nepal using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a NPR account in Nepal? If no, STOP.

REASON: Beneficiaries in Nepal can only receive IDD payments in NPR accounts.

If yes, go to step 4.

4

The RTN is 720000144 RTN for Nepal. It contains the:

  • Multi-country prefix of “72” for Nepal IDD;

  • U.S. check digit code of “4” at the end of the RTN for all IDD accounts in Nepal.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Nepal, code:

  • O” is designated for Nepal,

  • 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.439F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Nepal direct deposit

The customer provides us with a signup form for Nepal containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 720000144

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “O” designated for Nepal; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 720000144

  • Checking

  • DAN: IO234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000144 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: IO234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 720000144

  • DAN- CO1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.440 Coding Turks and Caicos Islands Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Turks and Caicos Islands bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Turks and Caicos Islands. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Turks and Caicos Islands direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Turks and Caicos Islands to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP118 International Direct Deposit Signup Form for Turks and Caicos Islands; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Turks and Caicos Islands will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “L” assigned for Turks and Caicos Islands.

D. Overview of IDD for Turks and Caicos Islands

IDD payments sent to Turks and Caicos Islands must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Turks and Caicos Islands. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Turks and Caicos Islands IDD bank data

The data to code IDD for Turks and Caicos Islands comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of L.

F. Procedure for coding Turks and Caicos Islands bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Turks and Caicos Islands using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Turks and Caicos Islands? If no, STOP.

REASON: Beneficiaries in Turks and Caicos Islands can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 720000115 RTN for Turks and Caicos Islands. It contains the:

  • Multi-country prefix of “72” for Turks and Caicos Islands IDD;

  • U.S. check digit code of “5” at the end of the RTN for all IDD accounts in Turks and Caicos Islands.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Turks and Caicos Islands, code:

  • L” is designated for Turks and Caicos Islands,

  • 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.440F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Turks and Caicos Islands direct deposit

The customer provides us with a signup form for Turks and Caicos Islands containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 720000115

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “L” designated for Turks and Caicos Islands; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 720000115

  • Checking

  • DAN: L1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000115 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: L1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 720000115

  • DAN- CL1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 151 - Direct Deposit - Title II and Title XVI - 11/13/2019