Identification Number:
GN 02402 TN 118
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 118, 12/07/2018

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). We established new IDD procedures for the countries of Algeria, Macao, Marshall Islands, Micronesia and Senegal, based on requirements provided by the Department of the Treasury.

These instructions provide technicians with bank data coding requirements for financial institutions in Algeria, Macao, Marshall Islands, Micronesia and Senegal. Technicians use the instructions to enroll beneficiaries into IDD to receive Social Security Title II benefits in this country electronically.

 

Summary of Changes

GN 02402.421 Coding Algeria Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Algeria. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.422 Coding Macao Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Macao. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.423 Coding Marshall Islands Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Marshall Islands. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.424 Coding Micronesia Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Micronesia. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.425 Coding Senegal Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Senegal. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

GN 02402.421 Coding Algeria Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Algeria bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Algeria. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Algeria direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Algeria to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Algeria; or

• Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Algeria will have a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “A” assigned for Algeria.

D. Overview of IDD for Algeria

IDD payments sent to Algeria must be in Algerian dinar (DZD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Algeria. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Algeria

The data for coding IDD for Algeria comes from banks determined by the FRBKC. The bank data on the MBR reflects 20 characters including the country code of A.

F. Policy to code bank data for Algeria

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Algeria (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

• account ownership

• account type;

• account number

• beneficiary address;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator;

• reclamation country;

• central bank code input to country bank info;

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

• first four characters - bank code (alpha only);

• next two characters - ISO 3166-1 alpha 2 country code (alpha only);

• next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

• last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a DZD account in Algeria? If no, STOP.

REASON: Beneficiaries in Algeria can only receive IDD payments in DZD accounts.

If yes, go to step 4.

4

The RTN is 730000066 RTN for Algeria. It contains the:

• Multi-country prefix for Algeria IDD is “73”

• U.S. check digit code of “6” for all IDD accounts in Algeria (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Algeria, code:

• “A” is designated for Algeria,

• 16 digits of the 20-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.421F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Algeria

The customer provides us with a signup form for Algeria containing the account number: “12345678901122334455.”

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 730000066

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Algeria.

• Start with the country code of “A” designated for Algeria; and

• Code 16 digits of the 20-digit account number “1234567890112233”

a. You must obtain the following:

• RTN: 730000066

• Checking

• DAN: A1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000066 ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: A1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN- 730000066

• DAN- CA1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.422 Coding Macao Bank Data on the Master Beneficiary Record (MBR)

 

A. Background for coding Macao bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Macao. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Macao direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Macao to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Macao; or

• Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Macao will have a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “Q” assigned for Macao.

D. Overview of IDD for Macao

IDD payments sent to Macao must be in Macanese pataca (MOP) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Macao. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Macao

The data for coding IDD for Macao comes from banks determined by the FRBKC. The bank data on the MBR reflects 29 characters including the country code of Q.

F. Policy to code bank data for Macao

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Macao (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

• account ownership

• account type;

• account number

• beneficiary address;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator;

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

• first four characters - bank code (alpha only);

• next two characters - ISO 3166-1 alpha 2 country code (alpha only);

• next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

• last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a DZD account in Macao? If no, STOP.

REASON: Beneficiaries in Macao can only receive IDD payments in MOP accounts.

If yes, go to step 4.

4

The RTN is 730000040 RTN for Macao. It contains the:

• Multi-country prefix for Macao IDD is “73”

• U.S. check digit code of “0” for all IDD accounts in Macao (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Macao, code:

• “Q” is designated for Macao,

• 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.422F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Macao

The customer provides us with a signup form for Macao containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 730000040

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Macao.

• Start with the country code of “Q” designated for Macao; and

• Code 16 digits of the 29-digit account number “1234567890112233”

a. You must obtain the following:

• RTN: 730000040

• Checking

• DAN: Q1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000040 ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: Q1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN- 730000040

• DAN- CQ1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.423 Coding Marshall Islands Bank Data on the Master Beneficiary Record (MBR)

 

A. Background for coding Marshall Islands bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Marshall Islands. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Marshall Islands direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Marshall Islands to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Marshall Islands; or

• Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Marshall Islands will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “A” assigned for Marshall Islands.

D. Overview of IDD for Marshall Islands

IDD payments sent to Marshall Islands must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Marshall Islands. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Marshall Islands

The data for coding IDD for Marshall Islands comes from banks determined by the FRBKC. The bank data on the MBR reflects 29 characters including the country code of A.

F. Policy to code bank data for Marshall Islands

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Marshall Islands (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

• account ownership

• account type;

• account number

• beneficiary address;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator;

• bank branch name and address;

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

• first four characters - bank code (alpha only);

• next two characters - ISO 3166-1 alpha 2 country code (alpha only);

• next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

• last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Marshall Islands? If no, STOP.

REASON: Beneficiaries in Marshall Islands can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 720000076 RTN for Marshall Islands. It contains the:

• Multi-country prefix for Marshall Islands IDD is “72”

• U.S. check digit code of “6” for all IDD accounts in Marshall Islands (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Marshall Islands, code:

• “A” is designated for Marshall Islands,

• 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.423F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Marshall Islands

The customer provides us with a signup form for Marshall Islands containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 720000076

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Marshall Islands.

• Start with the country code of “A” designated for Marshall Islands; and

• Code 16 digits of the 29-digit account number “1234567890112233”

a. You must obtain the following:

• RTN: 720000076

• Checking

• DAN: A1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000076 ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: A1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN- 720000076

• DAN- CA1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.424 Coding Micronesia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Micronesia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Micronesia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Micronesia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Micronesia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Micronesia; or

• Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Micronesia will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “C” assigned for Micronesia.

D. Overview of IDD for Micronesia

IDD payments sent to Micronesia must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Micronesia. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Micronesia

The data for coding IDD for Micronesia comes from banks determined by the FRBKC. The bank data on the MBR reflects 29 characters including the country code of C.

F. Policy to code bank data for Micronesia

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Micronesia (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

• account ownership

• account type;

• account number

• beneficiary address;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator;

• bank branch name and address;

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

• first four characters - bank code (alpha only);

• next two characters - ISO 3166-1 alpha 2 country code (alpha only);

• next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

• last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Micronesia? If no, STOP.

REASON: Beneficiaries in Micronesia can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 720000063 RTN for Micronesia. It contains the:

• Multi-country prefix for Micronesia IDD is “72”

• U.S. check digit code of “3” for all IDD accounts in Micronesia (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Micronesia, code:

• “C” is designated for Micronesia,

• 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.424F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Micronesia

The customer provides us with a signup form for Micronesia containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 720000063

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Micronesia.

• Start with the country code of “C” designated for Micronesia; and

• Code 16 digits of the 29-digit account number “1234567890112233”

a. You must obtain the following:

• RTN: 720000063

• Checking

• DAN: C1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000063 ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: C1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN- 720000063

• DAN- CC1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

ITS.gov International Treasury Services (U.S. Treasury system)

 

GN 02402.425 Coding Senegal Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Senegal bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Senegal. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Senegal direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Senegal to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Senegal; or

• Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Senegal will have a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “M” assigned for Senegal.

D. Overview of IDD for Senegal

IDD payments sent to Senegal must be in West African CFA franc (XOF) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Senegal. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Senegal

The data for coding IDD for Senegal comes from banks determined by the FRBKC. The bank data on the MBR reflects 24 characters including the country code of M.

F. Policy to code bank data for Senegal

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Senegal (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

• account ownership

• account type;

• account number

• beneficiary address;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator;

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

• first four characters - bank code (alpha only);

• next two characters - ISO 3166-1 alpha 2 country code (alpha only);

• next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

• last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a XOF account in Senegal? If no, STOP.

REASON: Beneficiaries in Senegal can only receive IDD payments in XOF accounts.

If yes, go to step 4.

4

The RTN is 730000053 RTN for Senegal. It contains the:

• Multi-country prefix for Senegal IDD is “73”

• U.S. check digit code of “3” for all IDD accounts in Senegal (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Senegal, code:

• “M” is designated for Senegal,

• 16 digits of the 24-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.425F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Senegal

The customer provides us with a signup form for Senegal containing the account number: “123456789011223344556677.”

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 730000053

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Senegal.

• Start with the country code of “M” designated for Senegal; and

• Code 16 digits of the 24-digit account number “1234567890112233”

a. You must obtain the following:

• RTN: 730000053

• Checking

• DAN: M1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000053 ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: M1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN- 730000053

• DAN- CM1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 118 - Direct Deposit - Title II and Title XVI - 12/07/2018