Identification Number:
GN 00301 TN 43
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:General Evidentiary Standards
Type:POMS Transmittals
Program:Title II (RSI); Title XVI (SSI)
Link To Reference:
 
PROGRAM OPERATIONS MANUAL SYSTEM
Part 02 – General
Chapter 003 – Evidence
Subchapter 01 - General Evidentiary Standards
Transmittal No. 43, 12/2017





Audience

FO/TSC: CS, CS TII, CS TXVI, DRT, FR, OA, OS, RR, CSR, TA, CTE, TSC-CSR
PSC: BA, CA, SCPS, CS, TSA, TST, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR
OCO-ODO: BET, BTE, CR, CST, CT, CTE, CTE TE, DE, DEC, DS, DES, PETE, PETL, RECONE
OCO-OEIO: BET, CAQCR, CC, CR, CTE, FCR, FDE, FDEC, LC, LCTA, RECONE, RECONR


Originating Component

OISP

Effective Date

Upon Receipt

Background

Effective October 1, 2017, the U.S. Department of State (DOS) no longer forwards evidence directly to the Social Security Administration (SSA) free of charge. However, pursuant to existing U.S. law, DOS is still required to provide U.S. citizens living overseas with the service of certifying their documents free of charge. To prevent a public relations issue, DOS agreed that they would affix a raised seal to documents when they certify them at no charge to the claimant or SSA. DOS will however return the documents to the individual and place the burden on the individual to provide the evidence to SSA. This is the process that DOS currently follows for certifications used for all other federal, state, and local agencies.

Summary of Changes

GN 00301.095 Social Security Administration Certification of Photocopies

The Office of Income Security Programs edited the language in the exception found in subsection GN 00301.095A to conform to the services provided by DOS.


GN 00301

GN 00301.095 Social Security Administration Certification of Photocopies

A. Policy for the Social Security Administration (SSA’s) certification of photocopies

When SSA retains a photocopy of the claimant's evidentiary document, the SSA certifier who evaluated the document must certify to the accuracy of SSA's copy and the authenticity of the claimant's document.

This certification is not a routine clerical function. The document submitted by the claimant is the document that the SSA certifier must evaluate for authenticity. The certification statement and signature of the SSA certifier on the photocopy attests to the authenticity of the claimant's document and affects the probative value of the photocopy.

EXCEPTION: When SSA receives a foreign claim or foreign post-entitlement action and the photocopy of evidence has the U.S. State Department (DOS) certification statement, accept the evidence if the DOS seal is affixed and there is no reason to question its authenticity.

B. Procedure for certifyin