Identification Number:
RM 03258 TN 1
Intended Audience:See Transmittal Sheet
Originating Office:DCO OCO OEIO DTPS
Title:Processing Correspondence Related to ERISA (4230, 4231, 4235, 4237, 4356, 4406)
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RM – Records Maintenance
Chapter 032 – Pension Information Processing System
Subchapter 58 – Processing Correspondence Related to ERISA (4230, 4231, 4235, 4237, 4356, 4406)
Transmittal No. 1, 12/23/2019

Audience

Originating Component

OCO

Effective Date

Upon Receipt

Background

This is a Quick Action Transmittal .The POMS section should be updated to correct unit names due to organizational changes.

Summary of Changes

RM 03258.004 SSA-L99-C1 Returned by Recipient

Changed Earnings Reconciliation Branch to Earnings Finance and Enumeration Unit (EFEU).

Changed the Division of Business Services to the Division of Earnings and Business Services

RM 03258.004 SSA-L99-C1 Returned by Recipient

An SSA-L99-C1 previously furnished to an individual and returned as, or with, correspondence will show, in addition to pension information certain SSA codes for internal use. This information can be of assistance in obtaining additional information and can also show how other individuals or components previously handled the case.

A ten digit Document Control Number (DCN) is furnished in the lower left corner of the SSA-L99-C1. It represents the last two digits of the Year for which the pension information was reported and the Pension Block, Unit, and Page Sequence Number in which the Schedule SSA was processed. It is sometimes necessary to refer to the microfilm copy of Schedules SSA known as the Deferred Benefits Microfilm. This microfilm is maintained in the Earnings Finance and Enumeration Unit (EFEU) and is filed according to the first 5 digits of the DCN (Year and Pension Block Number).

NOTE: Starting in calendar year 2008, instead of using microfilm, SSA began scanning and storing ERISA data (including the Schedule SSA) in the Automated Image Retrieval System (AIRS), a tool that allows the Division of Earnings and Business Services staff to access some of the ERISA images via the Earnings Specialists’ desktop. Therefore, access AIRS via the desktop in order to access Schedule SSAs that involve data from 2008 to the present. In addition, SSA is in the process of converting ERISA microfilm data prior to 2008 to AIRS and eventually all data will be available via AIRS.


RM 03258 TN 1 - Processing Correspondence Related to ERISA (4230, 4231, 4235, 4237, 4356, 4406) - 12/23/2019