If the case qualifies for direct correspondence with the employer(s) per A. and B.
above, apply the following instructions:
1. Prepare a Form SSA-7011, Statement of Employer, one copy for each discrepant employer,
in the following manner:
a. Enter your branch's file symbols and the current date in the upper right margin.
b. Enter the number holder's name, Social Security Number and, if known their occupation
in the appropriate spaces at the top of the form. Complete block 1 to show all periods
for the year(s) in question.
2. Insert both copies of the SSA-7011, and return addressed, penalty indicia envelope
into a window envelope.
3. Release the letter for mailing.
4. Establish the case as an earnings discrepancy as follows:
a. Annotate the control system to show that the case is an ED.
b. Show “3333” as the current location.
c. Diary the case for 45 calendar days.
5. Establish and maintain a diary file as follows:
a. Establish a separate diary file for all “Direct Correspondence with
Employer” cases.
b. File all cases in SSN order.
c. Receive a listing of those cases that are over 45 days old.
d. Remove cases shown on the listing from the file.
e. Assign the case to a technician and further handle the case per E. below.