TN 4 (01-22)
These instructions are to be used in the Update section after a case has been initially controlled and entered into the Management Information Control for Earnings System (MICES).
Complete the “new location” portion of the Correspondence Control Sheet to reflect the movement of a case as follows. Fill in the 5, 6, or 8 digit code indicating the location to which the case is being moved. Follow the chart below.
Fill-In 1NNXXXMM as follows:
“1” is a constant (preprinted on form) indicating an Earnings Adjustment Branch (EAB) module, “NN” is the 2-digit module number; “XXX” is the 3-character function code; and “MM” is the 2-digit Technician Number. (See listing below)
Fill in 2RRXXX as follows:
2 is a constant indicating a field office location, RR is the region code, XXX is an alpha/numeric FO code (See Service Area Directory for code).
Fill in 3CCCC as follows:
3 is a constant indicating external, non-Field Office. CCCC is a four character external code. See listing below.
Fill in the six-digit (YYMMDD) diary date on which some action is to be taken on an Earnings Discrepancy (ED) case.
Write your initials in the space provided.
See chart below for symbols indicating the disposition.
NOTE:
When disposition code is DEBS, Field, IRO1-IR10 or SSO, show specific location in comment field on the Correspondence Control Sheet.
Detach the Correspondence Control Sheet from case materials.
Dispose of all case related material in accordance with established procedures.
Enter your initials in the space provided.
To handle an ED, check (✓ ) the current date block and fill in your initials.
To update (make corrections) to certain information already entered in the control record do the following:
If the output for one or more interfaces is needed check (✓ ) the appropriate box.
Fill in the information you need corrected in the appropriate space.
Write your initials in the appropriate space.
Place the Correspondence Control Sheet and all case related material in the receptacle set aside in each mod for updating actions.