Effective Dates: 09/01/2005 - Present Previous | Next

TN 15 (08-05)

GN 02403.135 Verifying Completed SSA-1395-BK Receipt Books

A. Introduction - SSA-1395-BK Receipt Books

As the SSA-1395-BK receipts in a book have been used, the receipts should be verified by the Remittance Supervisor. This procedure may be performed on an ongoing basis and must be performed when the book is complete.

B. Procedure - Remittance Supervisor

Follow these instructions to verify the SSA-1395-BK receipt book immediately after it is returned from each user:

1. Ensure all receipts are accounted for

Ensure that all receipts are accounted for in the book.

  • •

    If receipt was voided, then both parts of the receipt must be present in the completed book.

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    If receipt was issued, the original must remain in the completed book.

2. Compare SSA-1395-BK receipt with related automated FO receipt

Compare each issued SSA-1395-BK receipt with its related automated FO receipt.

NOTE: Retain the FO automated receipts for the annual FO management review. After an FO automated receipt is reviewed by management, it may be discarded by shredding the receipt.

3. Determine if there are any deficiencies, discrepant entries or lost receipts

Determine if there are any deficiencies, discrepant entries or lost receipts.

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    If yes, notify the manager who will decide what action is necessary to resolve the matter. STOP.

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    If no, complete the DATE BOOK RETURNED block on Receipt Book Log

REASON: This signifies that the receipt book has been reviewed and is acceptable.

4. Determine if receipt book is complete

Determine if the receipt book is complete.

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    If yes, complete the DATE BOOK COMPLETED block on form SSA-3944 Master Control Roster.

NOTE: Retain the completed SSA 1395-BK Receipt Book for one year after the date entered in the DATE BOOKED COMPLETED block on the Master Control Roster.

  • •

    If no, store receipt book in safe or locked file cabinet for future use.

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202403135
GN 02403.135 - Verifying Completed SSA-1395-BK Receipt Books - 09/01/2005
Batch run: 12/12/2013
Rev:09/01/2005