Effective Dates: 10/28/2013 - Present Previous | Next

TN 18 (11-08)

GN 02408.012 Manual E-Stop Process for Checks

A. Background

E-stops are normally input automatically when a death termination is input. However, sometimes a manual input is necessary.

Input E-stops manually when the following occur:

  • •

    When it is determined that a beneficiary's or recipient's date of death occurred earlier than previously reported, transmit a manual E-stop for each check within the newly prescribed period.

  • •

    When checks issued after the date of death have not been returned and no E-stops are present on the Payment History Update System (PHUS) query for Title II (SM 00630.270) or the Treasury Status Query for Title XVI (MSOM BUSSR 003.020), transmit manual E-stops. See also GN 02408.010B.1., third bullet re: E-stops orbiting.

  • •

    On rare occasions, a death input does not generate E-stops on payments issued after death. However, this is especially true for Title II prior month accrual (PMA) checks issued after the date of death that contain underpayments due the deceased beneficiary. These checks should be reclaimed so an entitled survivor can apply for the underpayment per GN 02301.030.

NOTE: Because automated E-stops do not post to PMA payments, the situation sometimes goes unnoticed unless there is a dispute about the funds.

B. Process for manual E-stop inputs

1. Title II PC processing

When exceptions prevent the system from generating automated E-stops, the PC inputs E-stops for all months after death via RSDHI using PESP (MSOM RSDHI 002.005) input screens or by using the SSA-4510 Stop Payment Request Input Form (MSOM INTRANETMAMPSCDI 004.003) screen. For PC processing instructions, see SM 00609.001B.2.

Manually input PMA amounts that are not due AND are reclaimable in the SPA O/P field on the MBR

2. Title XVI FO processing

When exceptions prevent the system from generating automated E-stops, the FO inputs E-stops for all months after death via the UPST screen in MSSICS by selecting stop-payment reason 1 = Death. See MSOM BUSSR 003.017.

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202408012
GN 02408.012 - Manual E-Stop Process for Checks - 10/28/2013
Batch run: 10/28/2013
Rev:10/28/2013