TN 13 (05-02)
The first follow-up alert will be generated on all medical review diaries 180 days after the initial selection of the case for review, unless:
a cessation is effectuated (title II), or
a cessation diary is established (title XVI).
Subsequent alerts will be generated at 90-day intervals and routed to the DDS location to alert the component that:
the CDR is past due, and
all actions should be expedited.
ODIO/DRS will monitor the alerts until all actions have been completed. ODIO/DRS will:
contact the DDS by phone or memorandum requesting the status of past due CDRs.
send a listing of the third and sixth follow-ups to the regional office to alert it to CDRs, which are backlogged in the region.
When follow-up alerts are received, process as follows:
Discard the follow-up alert.
Annotate the alert “No Record.”
Return the alert to the sending office.
Expedite the CDR, and
Make all necessary systems inputs.
System now annotated - Discard the follow-up.
System not annotated - Make the necessary system inputs and release the file as soon as possible.
When status requests are received from ODIO/DRS or the regional office, notify the requesting office of the action taken.