Enter description of equipment under category for which disbursements have been made during the quarter being reported. At the present time there should be no purchases for EDP equipment.

For each item listed under Equipment and Upgrades, enter the type of authority approved for the purchase:

• •

  Enter “R” if the item was approved under SSA regional office (RO) authority for all equipment over $5,000

• •

  Enter “D” if the item was purchased under DDS line item authority for equipment under $5,000

Each regional office has authority to approve equipment purchases contingent on whether the requests meet the criteria for a critical or emergency need and must be within existing DDS operational funds.

DDS authority

Each DDS has authority to purchase equipment. The criteria for this DDS authority follows:

The purchase must be within existing operating funds and cannot have any fiscal impact on the state's ability to process their budgeted workload.

The DDS must inform SSA regional office with a description and cost of purchase to obtain a line item.

Enter the date funding was approved for each item listed under RO authority. Enter date of purchase for each item listed under DDS authority.

List the number of units in the appropriate column, (d) additional or (e) replacement.

Enter the unit cost for each item listed in column (a). The unit cost should include taxes, delivery, and installation costs.

This column should reflect the gross cost for each item listed in column (a)--derived by multiplying the number of items in column (d) or (e) by the unit cost, column (f).

Enter the expected value of items being traded with purchase of units shown in column (e).

This column should reflect the Net Cost of each item listed in column (a)—derived by subtracting the trade-in value (amount shown in column h) from the gross cost (amount shown in column g).