DI 39518.020 Meal Costs at an Employee's Official Duty Station -- Operating Policy

Payment Proper Under Certain Conditions

Payment for Meals or comparable reimbursement is a proper charge to SSA if:

Working Overtime

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  the meal tickets or reimbursement are provided for employees working OT as a matter of law, regulation, or general practice in the State;

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  the charge for meal costs is supported by a statement from the administrative head of the agency or his or her designated representative;

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  the statement authorizes the OT work; and

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  the statement includes a reference to the applicable law, regulation, or evidence of State practice under which provisions for payments for meals are made.

Attending Meetings

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  the meals are part of a meeting;

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  there is a specific provision in State law or published rules, regulations, or fiscal directives of the State for reimbursing an employee for meals served at his or her official station;

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  the employee is required to attend the meeting involving official business; and

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  the charge for meals is supported by evidence of the official State law or published rule, regulation, or fiscal directive.