This section provides some general guides concerning decentralizing the operations of State Agencies.

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  DDSs have the flexibility to determine and act on their own needs within certain parameters.

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  Any space obtained for decentralization must be viewed as permanent; consequently, the same space requirements as outlined in DI 39527.005 must be followed for any decentralized space. The same holds true for equipment, systems, communications, etc.

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  Even though the DDS may establish a clear need for decentralization, the advantages and disadvantages may indicate that a current decentralization is neither feasible nor desirable. All factors should be carefully considered prior to reaching a firm decision.

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  Cost-effectiveness of decentralization beyond the initial cost of moving and other one-time expenses is a major consideration. For example, increased cost of additional space may not be excessive when compared to costs of increasing space at the DDS's existing location.

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  The ongoing cost of a decentralized operation should ultimately be absorbable in a total DDS budget without significantly exceeding the cost of a similar operation in a single or central location.

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  Moreover, while the initial cost is a one-time expenditure, it should be within a range comparable to the cost of expanding at the original site (excluding the actual physical move and related costs).