Basic (02-06)

DI 80830.001 Processing Center (PC) Procedures – Certified Electronic Process Background

A. Background

The national eDIB roll-out process began in the Atlanta Region. Initially three early pilots tested working with medical records in the electronic folder (EF). In January 2005 the Mississippi DDS was the first state to begin processing electronic folders. The eDib process is being rolled out on a State-by-State basis and allows all case processing offices to:

  • download data from the electronic folder;

  • accept jurisdiction of the electronic claim; and

  • upload data, forms and images to the EF.

The initial implementation of the eDib process requires that in non-certified States, offices that are processing EFs, must also maintain the paper Modular Disability Folder (MDF) in addition to the EF. The paper folder remains the “official” folder. All documentation that is added to the EF must also be filed in the paper MDF. The paper MDF will remain the official Agency record for disability cases until SSA certifies the State is able to process cases in a fully electronic environment and no longer needs to maintain the paper MDF. When a State is certified to operate in a fully electronic environment, the EF becomes the “official” Agency record in that State.

To determine if a folder is fully electronic:

  • All DDS, ODAR and DQB sites are certified.

  • If the claim was processed in an IDA certified state, access eView (not EDCS) to determine whether a certified electronic folder was created for the case.

    1. 1. 

      Access the Status/History tab in eView.

    2. 2. 

      Immediately under the “Case Status/Summary” title bar two check boxes appear for IDA certified states.

    3. 3. 

      The first check box will indicate whether the official folder is paper or electronic. If there is a check in the box next to “A paper folder has been created for this filing,” the official folder is paper. If the box is not checked, then the official folder is fully electronic.

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DI 80830.001 - Processing Center (PC) Procedures – Certified Electronic Process Background - 02/06/2006
Batch run: 06/07/2013