Basic (04-06)
SL 90006.002 Transmittal 2 to SL 40001, April 2006
Part 19 – State and Local Coverage Handbook
Chapter
400 – Agreements and Modifications
Subchapter
01 – Agreements and Modifications
Audience
State Social Security
Administrators
Regional Offices—RSI Team Leaders
Parallel Social Security Field Offices—District Managers
Regional General Counsel Staff
Originating Component
OISP/OEIE
Effective Date
Upon Receipt
Background
The State must submit evidence which is legally sufficient to establish the fact of
dissolution. The evidence must establish that the entity is not merely inactive or
dormant, but that it no longer exists. There already are criteria for acceptable primary
evidence of dissolution. The purpose of this current transmittal is to establish in
SL 40001.485C. criteria for secondary evidence of an entity’s dissolution when the required primary
evidentiary records and documentation have been lost or destroyed.
Summary of Changes
Some entities which went totally out of existence many years ago either through annexation,
consolidation, or dissolution failed to properly notify the State or SSA. Usually,
the required primary evidentiary records and documentation have long since been lost
or destroyed, which makes obtaining primary dissolution evidence extremely difficult
or impossible.
Where primary evidence of dissolution is unobtainable, other secondary evidence is
required to serve as a basis for a dissolution determination such as meeting minutes
of the entity’s governing board authorizing dissolution, in tandem with a published
article or other evidence confirming dissolution. If this evidence is not available,
a combination of documents of significant probity must be submitted which permit the
current official of the State or political subdivision with whom orders of dissolution
are filed to make a determination as to whether or not the entity is legally dissolved.