Refer to the RO any debt claim which meets the criteria in GN 02215.150B.

Prepare and forward the following required documents:

1. a. 

   A Certificate of Indebtedness (COI) (GN 02215.166) and

2. b. 

   A Claims Collection Litigation Report (CCLR) (GN 02215.168).

   NOTE:Technicians must prepare both the COI and CCLR to send to DOJ for authorization to suspend or termination collection activity.

Forward the following additional documentation:

1. a. 

   Copies of all notices (including reconstructed computer generated notices, if necessary) related to the overpayment and its recovery; i.e.:

   • •

     The initial overpayment notice if available, and

   • •

     Notices related to a waiver request and/or appeal of the overpayment, and

   • •

     Followup notices.

2. b. 

   Copies of any reports of contact and correspondence from debtors (and their attorneys, if applicable).

3. c. 

   Replies to debtor/attorney correspondence.

4. d. 

   A copy of an SSA-632-BK (completed within the last 6 months) or other evidence of the debtor's ability to repay.

5. e. 

   If overpayment collection was controlled by the Recovery and Collection of Overpayment Process (RECOOP) system, a copy (provided by DCS) of the RECOOP billing alert which will provide a breakdown of contacts with the debtor.

6. f. 

   A complete explanation of (and evidence to support) the delay of more than 1 year between the time overpayment occurs and the time a determination was made (GN 02215.150B.2.).

To update the system, input a Record DOJ Referral Update (DFRF) screen to discontinue collection (MS 01107.008).