Effective Dates: 12/12/2023 - Present Previous | Next

TN 247 (12-23)

GN 02402.373 Coding Latvia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Latvia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Latvia. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as a Latvian direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Latvia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

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    Blank check;

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    SSA-1199-OP44 International Direct Deposit Signup Form for Latvia, or

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    Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI for Latvia has a prefix of "66" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “G” assigned for Latvia.

D. Overview of IDD for Latvia

IDD payments sent to Latvia must be in Euro accounts at local FIs.

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input.

DIO faxes incomplete forms to the FBU that serves Latvia.

The FBU contacts the beneficiary or FI for additional information.

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input.

DIO faxes incomplete forms to the FBU that serves Latvia.

The FBU contacts the beneficiary or FI for additional information.

E. Description of Latvia IDD bank data

The data to code IDD for Latvia comes from the International Bank Account Number (IBAN) provided to the beneficiary from their FI. The IBAN for Latvia consists of 21 characters. However, the bank data reflected on the MBR will reflect 24 characters including the country code of G for Latvia.

F. Procedure for coding Latvia bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Latvia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

Latvia is a Single Euro Payment Area (SEPA) country. Do not code the RTN in ITS.gov, as ITS.gov will propagate this information. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.

You must then go to ITS.gov to enter the following data:

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    first and last name of the beneficiary

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    payee indicator

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    enrollment status

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    country

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    account type

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    account ownership

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    IBAN

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    Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

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    beneficiary address

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    reclamation country

1. Obtain Swift-BIC code from the FI

The SWIFT code contains 11 alphanumeric characters:

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    first four characters - bank code (alpha only);

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    next two characters - ISO 3166-1 alpha 2 country code (alpha only);

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    next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

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    last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

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    update ITS.gov on the same day;

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    enter all POS direct deposit changes according to normal procedures;

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    use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a Euro account in Latvia? If no, STOP.

REASON: Beneficiaries in Latvia can only receive IDD payments in Euro accounts.

If yes, go to step 4

4

The RTN is 660000013 RTN for Latvia. It contains the:

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    Multi-country prefix of "66" for Latvian IDD;

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    U.S. check digit code of "3" at the end of the RTN for all IDD accounts in Latvia.

    No need to obtain the check digit code from Title II Interactive Comps.

5

 

Code the account type:

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    “S” for savings, or

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    “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Latvia, code:

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    "G" is designated for Latvia,

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    13 digits of the account number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.473F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Latvia direct deposit

The customer provides us with a signup form for Latvia containing the IBAN "LV80BANK0000435195001."

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    The first 2 characters of the Latvian IBAN are “LV,” the International Organization for Standardization (ISO) country code.

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    The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN country code or check digit to the MBR.

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    The next 4 characters represent the 4-digit bank identifier.

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    The next 13 characters of the IBAN represent the 13-digit account number.

1. Derive the RTN

The technician enters the information for the RTN.

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    Code an RTN of 660000013

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    Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

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    Start with the country code of “G” designated for Latvia; and

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    Code 13 digits of the account number “0000435195001”

3. Obtain the following information:

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    RTN:660000013

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    Checking

  • •

    DAN: G0000435195001

a. POS reflects the direct deposit information

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    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660000013

    ACCOUNT TYPE (C/S): C

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    DEPOSITOR ACCOUNT NUMBER: G0000435195001

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    CANCEL DIRECT DEPOSIT (Y):

  • •

    DIRECT EXPRESS (Y):

b. The MBR reflects the following information

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    RTN- 660000013

  • •

    DAN- CG0000435195001

H. References

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    ITS.gov International Treasury Services (U.S. Treasury system)

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402373
GN 02402.373 - Coding Latvia Bank Data on the Master Beneficiary Record (MBR) - 12/12/2023
Batch run: 12/06/2024
Rev:12/12/2023