Dispose of protective filing documentation as follows:
|If an application is...
filed by the protective filing closeout date shown in the closeout notice
file the protective filing documentation in the claims folder unless Program Operations
Manual System (POMS) instructions state otherwise.
not filed by the protective filing closeout date shown in the closeout notice
retain the protective filing documentation for 90 days after the date the closeout
notice is issued, then destroy it. If an application was taken but not received within
this period, delete the claim from MSSICS (or destroy the paper application). Do not manually clear the MSSICS
claim. If the application is received after the 60-day protective filing period has expired, but before the 90 day protective filing retention period has elapsed, recontact the claimant
to determine if their circumstances have changed before reestablishing the claim in
MSSICS (or taking another paper application).
NOTE: You must determine the new filing date since the application was not filed within
the protective filing period.
EXCEPTION: An interim assistance reimbursement (IAR) authorization must be retained until it