We offer two types of inmate reporting agreements into which institutions may enter
depending on their needs and reporting abilities. The types of agreements are:
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1.
the informal reporting agreement (IRA); and
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2.
the Title II/Title XVI Incentive Payment Memorandum of Understanding (IPMOU).
In the past, we offered State and local institutions a Computer Matching and Privacy
Act Agreement and a formal Memorandum of Understanding (MOU). We now use the formal
MOU as a reporting agreement only with the Federal Bureau of Prisons.
Contact your regional prisoner coordinator (RPC) if you have questions regarding reporting
agreements, need a template for a reporting agreement, or need a copy of a specific
agreement. For RPC contact information, see GN 02607.990. If the RPC cannot provide
information about a specific reporting agreement, the RPC should contact the Office
of Privacy and Disclosure in Central Office for assistance.
IRAs may be in the form of a signed letter, informal MOU, or verbal agreement.
Use an IRA when an institution:
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•
agrees to report inmate data, but does not want to enter a formal agreement; and
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•
does not want to receive incentive payments.
b. Incentive payment eligibility
Institutions that enter an IRA are ineligible to receive incentive payments.
c. Inmate report processing
Under an IRA, we must receive and process the inmate reports non-electronically.
2. Title II/Title XVI IPMOU agreements
The IPMOU provides correctional institutions with strict privacy and disclosure protections.
Use a Title II/Title XVI IPMOU when an institution:
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•
agrees to report inmate data under a formal agreement; and
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•
wants to receive incentive payments.
b. Incentive payment eligibility
Institutions that enter a Title II/Title XVI IPMOU receive incentive payments for
inmate reports that lead to suspending payments.
c. Inmate report processing
Under an IPMOU, we can receive and process inmate reports electronically.