An individual may authorize us to disclose specific information from their record,
on an ongoing basis, for a definite or indefinite period. Accordingly, the individual
must indicate on their original written consent that they are requesting us to disclose
information on an ongoing basis. The individual must also provide the time frame in
which we can disclose the information. The written consent is valid during this time
frame. We may honor these requests as long as the written consent meets the requirements
set forth in GN 03305.003, and the individual or third party provides a copy of the original written consent
with each subsequent request.
It is unnecessary to document a record to indicate that an individual has provided
written consent to disclose information on an ongoing basis. However, the component
responsible for processing the request must store a copy of the original consent and
document when the original written consent was received. If a copy of the original
written consent does not accompany a subsequent request or cannot be located in our
records, do not honor the request. Return the information to the requester with an
explanation of why we cannot honor it. Advise the requester to provide a copy of the
original written consent that indicates the information may be disclosed on an ongoing
basis.