TN 2 (05-23)

DI 39554.215 Retention and Disposition of Documents -- DDS

1. A. 

   The retention of the following documents or copies of documents will serve to meet the audit requirements for purchased medical evidence.

   1. 1. 

      A copy of the authorization for the medical evidence to be purchased which should be signed by an individual authorized under State procedures to sign such documents.

   2. 2. 

      A copy of the itemized bill, a copy of the voucher prepared for payment of the bill, and verification by notation or otherwise by an authorized person that the itemized services were received.

2. B. 

   In stripping the case folders, the documents described above, if contained in the folders, should be removed by the State agency and associated with other disability program fiscal documents until after an audit has been completed. The documents will be disposed of by the State agency in accordance with their procedures for disposing of fiscal records.

3. C. 

   Records will be retained by the State for 6 years, in accordance with National Archives and Records Administration (NARA) General Records Schedule 1-1: Financial Management and Reporting Records, but longer retention is authorized if required for business use.