Last Update: 7/23/2015 (Transmittal I-3-120)
HA 01310.020 Organization of
Claim(s) File
Renumbered from HALLEX section I-3-1-20
For a general description of the claim(s) file and overall
organization of both electronic and paper files, see Hearings, Appeals
and Litigation Law manual HA 01210.010.
When an electronic file is involved, branch staff will follow
the procedures outlined in the Office of Appellate
Operations electronic
business process guide.
When the file is paper, branch staff will organize the claim(s)
file as follows:
•
If a case involves
several claims files, place the claim file containing the exhibits
on top;
•
Ensure the hearing recording(s) is attached on the
left side of the claim(s) file;
•
Prong file any Appeals Council correspondence and
evidence exhibited by the Appeals Council in the appropriate section
of the modular disability folder; and
•
Prong file any non-exhibited material behind the
exhibit marker in the appropriate section of the modular disability
folder.
All material must be prong filed
(i.e., no material will be left loose in the claim(s) file).
Analysts and other branch staff
are responsible for making needed repairs to a paper claim(s) file.