Last Update: 1/13/2017 (Transmittal I-4-64)

HA 01470.040 Instructions for Separating Concurrent DIB/SSI Files

Renumbered from HALLEX section I-4-7-40

SEPARATING CONCURRENT FILES

1. A. 

   Both Cases Allowed

   The SSI file must contain the SSI application, SSI notices, ALJ, and AC decisions, and other documents bearing on the SSI eligibility and payment of benefits (see list for examples — not an all inclusive list).

   The Title II file must contain all records pertaining to the Title II claim. In a disability case, the medical evidence should be retained in the Title II file.

2. B. 

   One Claim Allowed and One Claim Denied

   Follow the procedure outlined in A. above. Also, in disability cases, the analyst must arrange to have the medical exhibits photocopied. Place the original copies of the medical exhibits in the folder of the denied claim so they will be available in the event of further appeal. Place the photocopies of the medical exhibits in the allowed file.

3. C. 

   List of Records Relevant to SSI Claims

   Application for SSI	Statement of Income and Resources
   DDS Title XVI Determinations	Title XVI Notices
   ALJ Decision	AC Decision
   Bank Books	Insurance Policies
   Reports of Contact or Statements regarding Living Arrangements	Rent Receipts
   Utility Bills	Assessment of Property Forms
   Proof of Age	Proof of Marital Status
   Proof of Citizenship	SSI Queries
   Leases	Work history during claimed disability
   Worker's Compensation Decisions	Department of Veterans Affairs Award Letters