Alabama
|
Separate volumes for the following range of years:
-
-
-
-
-
-
-
-
-
-
•
From 1980-present, records are maintained in individual volumes for each year.
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of the volume, the nearest
adjacent volume is searched.
-
EXAMPLE: Before a negative response is given on a request for a birth record for 1919, the
1910-1919 and the 1920-1929 records are searched.
|
Alaska
|
Separate volumes for the following range of years:
• Prior to 1920
• 1920-1929
• 1930-1939
• 1940-1944
• 1945-1949
• 1950-1954
• 1955-1959
• 1960-1964
• 1965-1969
• 1970-1974
• 1975-1977
• 1978
• 1979
• 1980-February 1981
|
The volumes are indexed. BVS checks the entire index for the volume which contains
the requested year of birth before giving a negative response.
|
|
|
Arizona
|
-
•
Pre-1960 records are kept by decade:
-
•
Post-1959 records are kept by year.
|
Pre-1960 records: BVS checks the decade of the alleged year of birth and the other decade nearest the
year of birth before a negative response is given.
Post-1959 records: BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Arkansas |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
California |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
|
Colorado
|
-
•
Birth records from 1900-1928 are alphabetical.
-
•
Post-1928 records are kept in separate volumes for the following range of years:
—1929-1938
—1939-1948
—1949-1958
—1959-1968
—1969-1978
—1979-present
|
For post-1928 records only:
The entire 10-year volume containing the alleged year of birth is searched.
If the year alleged is within a few years (i.e., no definite number) or a beginning
or end of a volume, the adjacent volume containing a span of years nearest the alleged
year of birth is searched.
If no record is found after the above search, the Birth Books which are alphabetized
by county are searched.
For all unfound records, the request must be given to a supervisor (for further searches
as the supervisor feels appropriate).
|
|
Connecticut |
—— |
BVS searches the year of, 3 years before, and 3 years after the alleged year of birth. |
|
Delaware |
—— |
For years of birth 1900-1916, all years in the period are searched. After 1916, the year of, years before, and 2 years after the alleged year of birth
are searched.
|
|
District of Columbia |
—— |
|
Florida
|
Separate volumes for the following range of years:
-
-
-
-
-
-
-
-
-
-
-
-
-
•
1970—present:
Alphabetical indices are on microfilm in the following range of years: —1970-1974 —1975-Present (Individual volumes for each year)
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of the volume, the nearest
adjacent volume is searched.
-
EXAMPLE 1: Before a negative response is given on a request for a birth record for 1926, the
1926-1935 and the 1916-1925 records are searched.
EXAMPLE 2: A request for a 1915 birth record would require a search of the 1865-1915 and the
1916-1925 records before a negative response is given.
In those indices which contain only 1 year, BVS searches the year of, the year before,
and the year after the alleged year of birth.
|
|
Georgia |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Hawaii |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
|
Idaho
|
Separate volumes for the following range of years:
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of the volume, the nearest
adjacent volume is searched.
-
EXAMPLE: Before a negative reply is given on a request for a birth record for 1930, the 1911—1930
and the 1931—1942 volumes are searched.
|
|
Illinois |
—— |
BVS searches for the name, year, and place of birth. If the first search is unsuccessful, all records are searched for a match in name
and place of birth.
|
|
Indiana |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
|
Iowa
|
Alphabetical indices which span the following years:
|
The index containing the year of birth is searched first.
Then the record book for the county and year of birth is searched before a negative
response is given.
|
|
Kansas
|
-
•
Before 1948, records are kept in separate volumes for the following ranges of years:
-
—7/1/11—6/30/16
—7/1/16—6/30/21
—7/1/21—6/30/26
—7/1/26—6/30/31
—7/1/31—6/30/36
—7/1/36—6/30/41
—7/1/41—6/30/47
-
•
Births from 7/1/11- 12/31/47, are also kept by name indices in spans approximating
the above.
|
For births prior to 1948, the entire index containing the alleged year of birth is
searched.
For births after 1947, BVS searches the year of, the year before, and the year after
the alleged year of birth.
|
|
Kentucky |
—— |
BVS searches the year of, 5 years before, and 5 years after the alleged year of birth. |
|
|
Louisiana
|
Separate volumes for the following range of years:
|
The entire volume for 1914—1929 is checked for years of birth in that span.
For births from 1930—1974, BVS searches that year of, 5 years before, and 5 years
after the alleged year of birth.
For births 1975—present, BVS searches the year of, the year before, and the year after
the alleged year of birth.
For births in the City of New Orleans, BVS searches the year of, the year before,
and the year after the alleged year of birth.
|
|
Maine |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
Maryland |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Massachusetts |
—— |
BVS searches the year of, 5 years before, and 5 years after the alleged year of birth. |
|
Michigan |
—— |
BVS searches only the year of birth. |
|
Minnesota |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
|
Mississippi
|
Separate volumes for the following range of years;
|
Soundex system books which cover 5-year periods are used. The entire index containing
the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of a Soundex Book, the
nearest adjacent Soundex Book is searched.
-
EXAMPLE 1: Before a negative response is given on a request for a 1921 BC, the 1917-1921 and
the 1922-1926 Soundex Books are searched.
EXAMPLE 2: A request for a 1917 BC would require a search of the 1917-1921 and the 1912-1916
Soundex Books before a “No Record” response is given.
BVS also searches only the alleged year of birth in its county index books.
|
|
|
Missouri
|
Alphabetical listings which span the following range of years:
-
-
-
-
•
1972—present(computerized index)
-
•
1910—present (on Soundex)
NOTE: BVS also has listing of legal adoptions, delayed birth records grouped into those
before 1910 and those issued in 1910 and after, and records of stillborn births.
|
If no record is found in these indices, the county records are checked for at least
the year of birth.
-
NOTE: Complete information on the SSA-L706 (Letter to Custodian of Birth Records) is very
important.
|
|
Montana |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
Nebraska |
Alphabetical listing indexed by the father's name or, if not available, by the mother's
name.
|
Listing spanning all years, is searched first. If no record is found, BVS searches the county records for the alleged month and
year of birth. If still unable to locate, the search expands to include the 12 month period after
the alleged month and year of birth before a negative response is given.
|
|
|
Nevada
|
Separate volumes for the following range of years:
|
The entire index containing the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of the index, the nearest
adjacent index is searched.
-
EXAMPLE: Before a “No Record” response is given on a request for a birth record for 1939, the 1911—1939 and the
1940—1963 indices are searched.
|
|
New Hampshire |
—— |
BVS has no specific policy. Several years before and after the alleged year of birth
are searched. Each researcher has the latitude to expand the number of years searched. For purposes of these instructions, assume that BVS searches the year of, 2 years
before, and 2 years after the alleged year of birth.
|
|
New Jersey |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
|
New Mexico
|
Separate volumes for the following range of years:
-
-
-
-
-
-
-
-
-
-
-
-
-
•
Each year after 1977 is in a separate volume.
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of the volume, the nearest
adjacent volume is searched:
-
EXAMPLE 1: Before a “No Record” response is given on a request for a 1925 BC, the 1916—1925 and the 1926—1930 volumes
are searched.
EXAMPLE 2: A request for a 1926 BC would require a search of the 1926—1930 and the 1916-1925
volumes before a negative response is given.
|
|
New York |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
North Carolina |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
|
North Dakota
|
Separate volumes for the following range of years:
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is within 2 years of the beginning or ending year of
the volume, the nearest adjacent volume is searched.
-
EXAMPLE 1: Before a “No Record” response is given on a request for a 1918 BC, the 1910—1919 and the 1920—1929 volumes
are searched.
EXAMPLE 2: A request for a 1921 BC would require a search of the 1910—1919 and the 1920—1929
volumes before a negative response is given.
|
|
Ohio |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Oklahoma |
—— |
Only the year(s) alleged in the request and the delayed birth records are searched. |
|
Oregon |
—— |
BVS searches the year of, the year before, and 2 years after the alleged birth. |
|
Pennsylvania |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Puerto Rico |
—— |
The number of years searched is discretionary. |
|
Rhode Island |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
|
South Carolina
|
Separate volumes for the following range of years:
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is within 2 years of the beginning or ending year of
the volume, the nearest adjacent volume is searched.
-
EXAMPLE 1: Before a “No Record” response is given on a request for a 1918 BC, the 1915-1919 and the 1920-1929 volumes
are searched.
EXAMPLE 2: A request for a 1920 BC would require a search of the 1915-1919 and the 1920-1929
volumes before a negative response is given.
|
|
|
South Dakota
|
Separate volumes for the following range of years:
|
BVS searches only the volume containing the alleged year of birth.
|
|
Tennessee |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Texas |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Utah |
—— |
The method of searching records for a 10-year period is discretionary. Records are
searched either 10 years before or after the alleged year of birth or 5 years before
and after the alleged year of birth. For purposes of this instruction, assume that BVS searches the year of, 5 years before,
and 5 years after the alleged year of birth unless the claimant advises that a different range was searched. Accept the claimant's allegation
as to range searched if it appears to be founded on certain knowledge.
|
|
|
Vermont
|
Separate volumes for the following range of years:
|
BVS searches the entire volume containing the alleged year of birth.
|
|
U.S. Virgin Islands |
—— |
The number of years searched is discretionary. For purposes of this instruction, assume that BVS searches the year of, the year
before, and the year after the alleged year of birth.
|
|
|
Virginia
|
Separate volumes for the following range of years:
-
-
-
-
-
-
-
-
-
-
-
•
Each year after 1974 is in a separate volume.
|
The entire volume containing the alleged year of birth is searched.
If no record is found, the volumes immediately before and after are also searched.
|
Washington
|
Separate volumes for the following range of years:
|
BVS searches all years in a volume.
|
Mississippi
|
Separate volumes for the following range of years;
|
Soundex system books which cover 5-year periods are used. The entire index containing
the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of a Soundex Book, the
nearest adjacent Soundex Book is searched.
-
EXAMPLE 1: Before a negative response is given on a request for a 1921 BC, the 1917-1921 and
the 1922-1926 Soundex Books are searched.
EXAMPLE 2: A request for a 1917 BC would require a search of the 1917-1921 and the 1912-1916
Soundex Books before a “No Record” response is given.
BVS also searches only the alleged year of birth in its county index books.
|
|
|
Missouri
|
Alphabetical listings which span the following range of years:
-
-
-
-
•
1972—present(computerized index)
-
•
1910—present (on Soundex)
NOTE: BVS also has listing of legal adoptions, delayed birth records grouped into those
before 1910 and those issued in 1910 and after, and records of stillborn births.
|
If no record is found in these indices, the county records are checked for at least
the year of birth.
-
NOTE: Complete information on the SSA-L706 (Letter to Custodian of Birth Records) is very
important.
|
|
Montana |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
Nebraska |
Alphabetical listing indexed by the father's name or, if not available, by the mother's
name.
|
Listing spanning all years, is searched first. If no record is found, BVS searches the county records for the alleged month and
year of birth. If still unable to locate, the search expands to include the 12 month period after
the alleged month and year of birth before a negative response is given.
|
|
|
Nevada
|
Separate volumes for the following range of years:
|
The entire index containing the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of the index, the nearest
adjacent index is searched.
-
EXAMPLE: Before a “No Record” response is given on a request for a birth record for 1939, the 1911—1939 and the
1940—1963 indices are searched.
|
|
New Hampshire |
—— |
BVS has no specific policy. Several years before and after the alleged year of birth
are searched. Each researcher has the latitude to expand the number of years searched. For purposes of these instructions, assume that BVS searches the year of, 2 years
before, and 2 years after the alleged year of birth.
|
|
New Jersey |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
|
New Mexico
|
Separate volumes for the following range of years:
-
-
-
-
-
-
-
-
-
-
-
-
-
•
Each year after 1977 is in a separate volume.
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is the beginning or ending year of the volume, the nearest
adjacent volume is searched:
-
EXAMPLE 1: Before a “No Record” response is given on a request for a 1925 BC, the 1916—1925 and the 1926—1930 volumes
are searched.
EXAMPLE 2: A request for a 1926 BC would require a search of the 1926—1930 and the 1916-1925
volumes before a negative response is given.
|
|
New York |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
North Carolina |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
North Dakota
|
Separate volumes for the following range of years:
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is within 2 years of the beginning or ending year of
the volume, the nearest adjacent volume is searched.
-
EXAMPLE 1: Before a “No Record” response is given on a request for a 1918 BC, the 1910—1919 and the 1920—1929 volumes
are searched.
EXAMPLE 2: A request for a 1921 BC would require a search of the 1910—1919 and the 1920—1929
volumes before a negative response is given.
|
|
Ohio |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Oklahoma |
—— |
Only the year(s) alleged in the request and the delayed birth records are searched. |
|
Oregon |
—— |
BVS searches the year of, the year before, and 2 years after the alleged birth. |
|
Pennsylvania |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Puerto Rico |
—— |
The number of years searched is discretionary. |
|
Rhode Island |
—— |
BVS searches the year of, 2 years before, and 2 years after the alleged year of birth. |
|
|
South Carolina
|
Separate volumes for the following range of years:
|
The entire volume containing the alleged year of birth is searched.
If the alleged year of birth is within 2 years of the beginning or ending year of
the volume, the nearest adjacent volume is searched.
-
EXAMPLE 1: Before a “No Record” response is given on a request for a 1918 BC, the 1915-1919 and the 1920-1929 volumes
are searched.
EXAMPLE 2: A request for a 1920 BC would require a search of the 1915-1919 and the 1920-1929
volumes before a negative response is given.
|
|
|
South Dakota
|
Separate volumes for the following range of years:
|
BVS searches only the volume containing the alleged year of birth.
|
|
Tennessee |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Texas |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
|
Utah |
—— |
The method of searching records for a 10-year period is discretionary. Records are
searched either 10 years before or after the alleged year of birth or 5 years before
and after the alleged year of birth. For purposes of this instruction, assume that BVS searches the year of, 5 years before,
and 5 years after the alleged year of birth unless the claimant advises that a different range was searched. Accept the claimant's allegation
as to range searched if it appears to be founded on certain knowledge.
|
|
|
Vermont
|
Separate volumes for the following range of years:
|
BVS searches the entire volume containing the alleged year of birth.
|
|
U.S. Virgin Islands |
—— |
The number of years searched is discretionary. For purposes of this instruction, assume that BVS searches the year of, the year
before, and the year after the alleged year of birth.
|
|
|
Virginia
|
Separate volumes for the following range of years:
-
-
-
-
-
-
-
-
-
-
-
•
Each year after 1974 is in a separate volume.
|
The entire volume containing the alleged year of birth is searched.
If no record is found, the volumes immediately before and after are also searched.
|
|
|
Washington
|
Separate volumes for the following range of years:
|
BVS searches all years in a volume.
|
West Virginia |
—— |
BVS searches the year of, the year before, and the year after the alleged year of
birth.
|
Wisconsin |
—— |
BVS searches the year of, 5 years before, and 5 years after the alleged year of birth
if the request specifies a complete DB. BVS searches the year of, the year before, and the year after the alleged year of
birth if only the year of birth is given on the request.
|
Wyoming |
Birth records prior to 1952 are maintained alphabetically. |
For records prior to 1952, BVS searches all records for the alleged surname. For births during 1952 and later, BVS searches the year of, the year before, and
the year after the alleged year of birth.
|