TN 21 (07-26)

NL 00901.140 Model Letters to Number Holders

A. Procedure

Prepare and release the following model letters to number holders to:

  • resolve discrepancies on an earnings record,

  • request the completion of a form, and

  • provide information from an earnings record.

B. Exhibit

1. ML200 - Letter Forwarding Requests

Beginning May 19, 2014, Social Security no longer offers any letter forwarding services. With the rapid expansion of widespread access to the Internet and social media websites, the public can now take advantage of these services to locate individuals without our assistance. We apologize for any inconvenience this may cause you, but hope you take advantage of the services that are now available to you.

2. ML 400 Request For Evidence (Regular Wages And Self-employment Income)

We are writing because you asked us about your (1) for (2). You can help us correct your earnings record by providing us with the following proof of your earnings:

Best Types of Proof of Earnings

(Use ERN029 below for wages)

The best types of proof of earnings that will help us correct your earnings record are either:

  • A copy of your Form W-2 (except copy A) for the year (or years) you believe are wrong. A photocopy is acceptable.

  • A signed statement from your employer or the person who keeps your employers records. We need the original statement, or

  • Complete the enclosed Form SSA-7008, Request for Corrections Earnings Record.

(Use ERN031 below for self-employment income)

The best types of proof of earnings that will help us to correct your earnings record are:

  • A copy of your Form 1040, Schedule SE, and either a Schedule C or F.

AND

  • Proof that your tax return was timely filed (i.e., for Social Security purposes within 3 years, 3 months and 15 days after close of taxable year). For example, a copy of an IRS date stamp on your tax return (i.e., Form 1040) or a cancelled check or money order payable to the Internal Revenue Service.

If you do not have any of the documents listed above, please call or visit the IRS, your tax preparer or any Social Security office. There may be other types of proof of earnings we can use to correct your earnings record.

(Use caption ERNC08 and ERN030 below if developing wages)

Other Types of Proof of Earnings

If you do not have any of the proof of earnings listed above, please send us at least two original items from the list below:

  • Exact copy of Federal or State income tax returns;

  • Pay envelopes/statements;

  • Unemployment compensation award letters; or

  • Union records of dues and wages.

Sending Your Information

You should send us this information within thirty (30) days of the date of this letter.

We have provided a pre-addressed envelope for your convenience. As soon as we have completed our investigation, we will inform you of the results and return the original documents you provided.

If You Have Any Questions

If you have any questions, call us at 1-800-772-1213 (Monday through Friday, 7 a.m. to 7 p.m. EST) or call your local Social Security office at xxx-xxx-xxxx. We can answer most questions over the phone. You can also write or visit any Social Security office. . Please have this letter with you if you call or visit an office. It will help us answer your questions.

Social Security Administration

Enclosure: Form SSA-7008

Fill-ins

(1) Choice 1 earnings

Choice 2 self-employment income

(2) year or years being developed

3. ML 400S Request For Evidence (Regular Wages And Self-employment Income)

Le estamos escribiendo porque usted nos pregunt sobre sus (1) por (2). Usted puede ayudarnos a corregir su registro de ganancias al proveernos uno de los siguientes comprobantes de ganancias:

Mejores tipos de comprobantes de ganancias

( If developing wages use ERN029 below)

Los mejores tipos de comprobantes de ganancias que nos ayudarn a corregir su registro de ganancias son:

Una copia de su formulario W-2 (excepto la copia A) para el ao (o aos) que usted cree que estn incorrectos. Una fotocopia es aceptable.

Una declaracin firmada por su empleador o la persona que mantiene los registros de su empleador. Necesitamos el documento original, o

Llene el formulario adjunto SSA-7008, Request for Correction of Earnings Record. (Solicitud de correccin de registro de ganancias, solo disponible en ingls).

(If developing self-employment income use ERN031 below)

Los mejores tipos de comprobantes de gananciasque nos ayudarn a corregir su registro de ganancias son:

  • Una copia de su formulario 1040, anexo SE, y anexo C o F.

  • Prueba de que su declaracin de impuestos se present a tiempo (i.e., para propsitos del Seguro Social, dentro de los 3 aos, 3 meses y 15 das despus del cierre del ao tributable). Por ejemplo, una copia de su declaracin de impuestos estampada con sello del Servicio de Impuestos Internos (IRS, por sus siglas en ingls) indicando la fecha en que se present (formulario 1040) o un cheque cancelado o giro postal pagadero al Servicio de Impuestos Internos.

Si usted no tiene ninguno de los documentos enumerados anteriormente, por favor llame o visite la oficina de Servicio de Impuestos Internos, la persona que le complet su declaracin de impuestos o cualquier oficina del Seguro Social. Puede que haya otros tipos de comprobantes de ganancias que podamos usar para corregir su registro de ganancias.

(If developing wages use caption ERNC08 and ERN030 shown below)

Otros tipos de comprobantes de ganancias

Si usted no tiene ninguno de los comprobantes de ganancias enumerados anteriormente, por favor envenos por lo menos dos de los documentos originales mencionados en la siguiente lista:

  • Copia exacta de su declaracin de impuestos federales o estatales;

  • Talonarios o colillas de su nmina de sueldos;

  • Cartas de compensacin por desempleo; o

  • Registros de su sindicato laboral de cuotas o salarios.

Cmo enviar sus documentos

Usted debe enviarnos los documentos dentro de treinta (30) das a partir de la fecha de sta carta. Le hemos provisto un sobre con la direccin ya impresa para su conveniencia. Tan pronto completemos nuestra investigacin, le informaremos de los resultados y le devolveremos los documentos que usted envi.

Si usted tiene preguntas

Si usted tiene alguna pregunta, llmenos al 1-800-772-1213 (de lunes a viernes, 7:00 a.m. a 7:00 p.m. hora del este) o llame a su oficina local del Seguro Social al______. Podemos contestar la mayora de las preguntas por telfono. Tambin puede visitar o escribirle a cualquier oficina del Seguro Social. Por favor tenga esta carta consigo si llama o visita una oficina. Nos ayudar a contestar sus preguntas.

Administracin del Seguro Social

Fill-ins

(1) Choice 1 ganancias anuales

Choice 2 ingreso anuales de trabajo por cuenta propia

(2) year or years being developed

4. ML410 - Total Number Of Quarters of Coverage

We are writing in response to your request dated xx/xx/xxxx. You questioned how many insured quarters of coverage you have. Our review of your earnings record shows that you have XX Social Security credits for the working period XXXX through XXXX. As of today, wages for XXXX are not on your earnings record.

If you have any questions about the information in this letter, call us at 1-800-772-1213 (Monday through Friday, 7 a.m. to 7 p.m. EST) or call your local Social Security office at xxx-xxx-xxxx. We can answer most questions over the phone. You can also write or visit any Social Security office. . Please have this letter with you if you call or visit an office. It will help us answer your questions.

Social Security Administration

fill-ins

1. date

2. total of number of quarters

3. year through year

4. year

5. field office phone number

5. ML413 - Dual Request Referral Letter

We are writing to reply to your letter dated(date). In that letter, you asked us about the earnings record and claims information for (name) (Social Security Number xxxx). .

Information About Earnings

We are processing the earnings information you requested. If you have any questions about this information, please call us at 1-800-772-1213 (Monday thru Friday, 7am to 7pm EST).

Information About Claims

We also forwarded your letter to the office shown below:

Social Security Administration

Street Address

City, State ZIP Code

They will answer your request for claims information and any questions about that information.

If You Have Any Other Questions

If you have any other questions, please call, write or visit any Social Security office. If you visit an office, please bring this letter. It will help us answer your questions.

Social Security Administration

C. EXHIBIT - Sample Notice

ML416 - SELF-EMPLOYMENT INCOME CHANGED TO WAGES

Social Security Administration

Retirement, Survivors and Disability Insurance

Earnings Record Information

Office of Central Operation

6100 Wabash Avenue

Baltimore, Maryland 21215

Date: May 21, 1992

Addressee Name

Street Address

City, ST 00000

 

We are writing to let you know we have made changes to your Social Security earnings record. The following will give you more information about the changes.

Why We Changed Your Earnings Record

You reported $400.00 in self-employment income for 1990. The Internal Revenue Service (IRS) examined this and decided this was not self-employment income. They say these earnings were wages you earned as an employee of Smith Trucking.

If you have any questions about the IRS decision, you should contact Smith Trucking for more information.

Because of what the IRS told us, we have changed your earnings record. We have removed $400.00 in self-employment income for 1990 from your earnings record. And we have added $450.00 to your earnings records as wages for 1990. The amount of Social Security wages we added to your record is more than the amount of self-employment income you reported because wages are not reduced by business deductions.

If You Disagree With the Amount Added or Removed

If you disagree with the amount of self-employment income we removed from your earnings record or the amount we added as wages, you have the right to appeal. We will review your case and consider any new facts that you have. Then a person who did not make the first decision will decide your case.

  • You have 60 days to ask for an appeal.

  • The 60 days start the day after you get this letter.

See Next Page

XXX-XX-XXXX Page 2 of 2

  • You must have a good reason for waiting more than 60 days to ask for an appeal.

  • You have to ask for an appeal in writing. We will ask you to sign a Form SSA-561-U2, called Request for Reconsideration. Contact one of our offices if you want help.

If You Have Any Questions

If you have any questions about the information in this letter or other Social Security matters, call us at 1-800-772-1213 or call your local Social Security office at xxx-xxx-xxxx. You can also write or visit any Social Security office. . Please have this letter with you if you call or visit an office. It will help us answer your questions.

Social Security Administration

 


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0900901140
NL 00901.140 - Model Letters to Number Holders - 07/29/2026
Batch run: 07/29/2026
Rev:07/29/2026