When a civilian dies in the U.S. or a civilian dies outside the U.S. and the body is returned to the U.S., obtain evidence of death from a U.S. source (e.g., a certified copy of the public record of death). Obtain one of these proofs:

1. a. 

   A copy of, or a statement as to, the contents of the public record of death certified by the custodian or the field office (FO) employee;

2. b. 

   A statement of death on an Statement of SSA-795 Claimant or Other Person executed by the attending physician, superintendent, physician, or intern of the institution where death occurred or was confirmed; The statement should read:

   I am an authorized practitioner of medicine in the State of and attended (Name of deceased) who died (Date).”

3. c. 

   A certified copy of the coroner's report of death or verdict of the coroner's jury of the State or community where death occurred; or

4. d. 

   An SSA-721 or other statement executed by the funeral director or authorized representative as indicated on the form.

   NOTE: 

   Funeral directors in states that register deaths via the Electronic Death Registration (EDR) are discouraged from sending the SSA-721 to the FOs because we should already have EDR records which are verified proofs of death. EDR allows us to receive a proof of death report from the State SSA-721within 24 hours of the State’s receipt in its repository and within five (5) days of death. Funeral directors using EDR, however, are encouraged to continue to provide members of the public with the “fact sheet” portion of the SSA-721, which provides important information about who is eligible for benefits and how to apply for them. For instructions on using the Numident death data as preferred proof of death, see the instructions in GN 00304.100B.3.a.

IMPORTANT: Do not use an SSA-721 to establish death when a funeral director is filing on their spouse's record.

If a civilian or U.S. National dies outside the U.S., obtain one of the following:

1. a. 

   A U.S. Consul or other State Department agent report of death bearing the State Department official’s signature and the official seal, if readily available;

   NOTE: 

   U.S. consular offices obtain information on deaths of all U.S. citizens that occur in their districts. To obtain copies of death records prepared overseas for civilians and merchant seamen, domestic offices should request the applicant to contact the designated consular post directly and obtain the necessary evidence. However, if the applicant is experiencing problems that are out of their control, as described in GN 00301.180, domestic offices may contact Office of Earnings and International Operations (OEIO) to obtain additional assistance. Contact can be made to the appropriate Foreign Benefits Unit (FBU) using the electronic e562 or send a Modernized Development Worksheet (MDW) to the Division of International Operations (DIO). See GN 00904.220 Requests for Assistance in Foreign Cases. For mail requests, send to:

   Social Security Administration
   
   P.O. BOX 17769
   
   Baltimore, MD 21235-7769

   NOTE: 

   If a claimant provides a U.S. Consular Report of Death Abroad issued by the State Department, in addition to a local death certificate issued by a foreign country, use the document issued by the U.S. agency as preferred evidence if DOD is not inconsistent. If DOD is inconsistent, follow procedures in GN 00304.001C.2.

2. b. 

   A finding by the Bureau of Employee's Compensation;

3. c. 

   An official report of death on civilian personnel from a military department;

4. d. 

   A telegram or signed communication from the Coast Guard or from the owner, operator, or master of the vessel on which the deceased served or was a passenger;

5. e. 

   A certified copy of the ship's log on which the deceased served or was a passenger.

   NOTE: 

   If the decedent was not a U.S. citizen, see GN 300.200A.2.

Obtain one of the following, which shows the date of death, if readily available: