PUPS establishes inmate reports based on confinement dates. When PUPS establishes
an inmate report, it assigns a report number. For a description of the report number,
see MSOM PRISON 003.001.
Often, facilities transmit multiple reports for the same inmate because they report:
using an improper format;
blank or "default" (00 for the day) confinement dates (For instructions on correcting
blank or "default" confinement dates, see GN 02607.530.);
moves between facilities; or
any combination of the above.
When receiving multiple inmate reports, PUPS performs the following actions:
Assigns a new report number each time it receives a report with a new confinement
Maintains the existing report number when receiving a new report with the same confinement
date. PUPS updates the existing report with any new data for the inmate.
Displays the latest inmate information and maintains a history for each report number.
To view the revisions made in each report, complete the Show Report History field
on the Prisoner Summary (PUST) screen. For more information on the PUST screen, see
MSOM PRISON 003.004.
1. Selecting a PUPS report for processing
Review the PUST and Prison Report History (PURS) screens to determine which reports
are pending and whether there are multiple reports for the same period of confinement.
Take action on the Title XVI PUPS report effective with the earliest date of confinement.
Take action on the Title II PUPS report effective with the earliest date the beneficiary
is both convicted and confined. For instructions on suspending benefits, see GN 02607.700 and GN 02607.705.
2. Clearing duplicate PUPS reports
If you discover duplicate reports for the same period of confinement, clear the duplicates
“2” (CLEAR CONTROL - NO SUSPENSION NECESSARY) in the SELECT TYPE OF ACTION field on
the T2 Prisoner Update (PU02) screen or the T16 Prisoner Update (PU16) screen. (For
more information on the PU02 and PU16 screens, see MSOM PRISON 003.006 and MSOM PRISON
the remark "Duplicate record--suspension processed on PUPS record XX" on the Prisoner
Remarks (PRMK) screen on each duplicate record. (For more information on the PRMK
screen, see MSOM PRISON 003.10.)