TN 1 (12-18)

GN 03312.080 Valid Law Enforcement Requests

Valid law enforcement requests must:

  • be in writing on the law enforcement agency’s letterhead;

  • contain sufficient identifying information for us to identify the individual about whom information is sought;

  • specify the records being requested;

  • explain in sufficient detail how the records are relevant and necessary to the investigation; and

  • be signed by a supervisory official of the requesting office.

NOTE: The law enforcement official signing the request cannot be below the section chief level. Thus, a request signed by an officer or detective of a law enforcement agency is not acceptable.

Field offices should rely on their knowledge of local law enforcement agencies to determine whether a request is from the proper authority.

A. Required identifying information

A request for information must contain sufficient information for us to identify the individual about whom information is sought (i.e., target of the investigation). A request should contain the individual’s name, Social Security number (SSN), and date of birth. If the request does not include the individual’s SSN, it should include their name and date of birth, and at least one of the following:

  • place of birth;

  • mother’s maiden name; or

  • father’s name.

We provide additional information for requests that contain less than the required identifying elements GN 03312.001B.

B. Request includes name and SSN only

If the request only contains the individual’s name and SSN, we may only disclose information when we can positively locate a single record in our files containing that exact name and SSN. If there is any uncertainty as to whether the name and SSN provided match information in our records, do not disclose any information.

C. Request for name, when only the SSN is provided

We restrict providing names to match an SSN to the most sensitive law enforcement situations or health and safety situations when the requester provides no other identifying information (e.g., date of birth, place of birth, mother’s maiden name, or father’s name). Refer law enforcement requests of this type to the component Privacy Act Coordinator for handlingOffice of Privacy and Disclosure .

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GN 03312.080 - Valid Law Enforcement Requests - 12/21/2018
Batch run: 12/21/2018