Effective Dates: 08/01/2023 - Present Previous | Next

TN 12 (08-23)

DI 25205.025 Function Report - Child Forms

A. Introduction

The Function Report - Child (FRC) forms (SSA-3375 through SSA-3379) are used in child cases to obtain functional information from the applicant, and from other caregivers.

The FRC forms replace all other forms used to obtain similar information from sources such as a child's parents.

B. Definition

The term “caregiver,” as used in this section, means a person who has a close, familial-type relationship with a child . A child's parent is usually a caregiver, but other individuals may also be caregivers. For example, grandparents, siblings, other relatives, or non-relatives with whom the child lives or spends a lot of time. There may be more than one caregiver. The applicant is usually a caregiver.

C. Policy

1. Who Requests A Function Report - Child

The FO requests the applicant to complete an FRC. (See DI 20501.030 for a full description of the process.)

EXCEPTION: The FO will not request an FRC if the interview is curtailed in accordance with DI 11005.020. If the DDS later finds that functioning is an issue in such a case, the DDS should request the form from the applicant, unless it is clear that the applicant is not a caregiver.

The DDS determines whether there are caregivers other than the applicant who may be able to provide useful functional information. If so, the DDS requests FRCs from those other caregivers.

2. Do Not Use Other General Information Requests

The FRC forms replace all other general requests for functional information from a child's caregiver(s). More specialized forms, (e.g., requests to schools about a child's functioning in school) may still be used.

3. Followups on Content Must Be Targeted

The FRC obtains a comprehensive picture of the child from a caregiver's viewpoint. Followups concerning the content of the FRC should be done only if the form is incomplete, unclear, or raises material issues that cannot be resolved with the information in file.

If a followup is necessary, it should consist of targeted questions to resolve the pertinent issues. Another general request for information should not be made.

4. Correct Form is Based on the Child's Age

Each FRC is designed for a specific age-range, indicated in the full name of the form:

 

SSA-3375:

Function Report – Child From Birth To First Birthday

SSA-3376:

Function Report - Child Age 1 Up To Third

Birthday

SSA-3377:

Function Report - Child Age 3 Up To 6th Birthday

SSA-3378:

Function Report - Child Age 6 Up To 12th Birthday

SSA-3379:

Function Report - Child Age 12 Up To 18th

Birthday

There is enough overlap in content between FRCs that a recently completed FRC does not become obsolete when a child moves into the next age-range. The DDS should not request another FRC just because a child has passed their 1st, 3rd, 6th, or 12th birthday since an FRC was completed.

If the DDS is mailing an FRC for completion, the FRC corresponding to the child's age on the mailing date should be used. If the child's 1st, 3rd, 6th, or 12th birthday is quite close as of the mailing date, the caregiver should be told to use the form that was mailed even if the child's birthday has passed by the time the form is filled out. (If a child's birthday is so close that it will almost surely have passed by the time the form is filled out, the DDS may elect to use the FRC appropriate to the higher age-range.)

D. Procedure

1. Request FRCs as Necessary

a. FO Should Have Obtained FRC From Applicant

Request an FRC from the applicant only if the FO has not done so, and the exception below does not apply.

b. Consider Other Caregivers

If information in file indicates there are caregivers other than the applicant who should be contacted for functional information, mail such other caregivers the appropriate FRC.

EXCEPTIONS: Do not request unnecessary FRCs; defer requesting FRCs that are probably unnecessary. For example, do not request an FRC if the evidence in file is sufficient for a determination; defer the request if the child meets a presumptive disability criterion and function is unlikely to be an issue.

2. Follow Up for Receipt if Necessary

If an FRC is not returned, make one followup request between 10 and 20 calendar days after the initial request, per DI 22505.001B.5.

3. Follow Up On Content if Necessary

If followup on the content of an FRC is necessary because it is unclear, incomplete, or raises issues that cannot be resolved with the evidence in file, ask specific, targeted questions designed to clarify and resolve the particular issues. Do not send out another general request for functional information.

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0425205025
DI 25205.025 - Function Report - Child Forms - 08/01/2023
Batch run: 08/01/2023
Rev:08/01/2023