TN 4 (02-04)

NL 00901.050 Decentralized Correspondence (Decor) Notice

A. Policy

When individuals’ W-2 wages or self-employment earnings are placed in the Earnings Suspense File (ESF), SSA sends DECOR correspondence to the individual trying to secure his or her correct SSN and name. (However, if an employee’s W-2 either has no employee address or has an address that isn’t in the Postal Services’ database, SSA instead sends a DECOR letter to their employer.)

NOTE: Effective August 23, 2012, we suspended all DÉCOR letters because of budgetary reasons.

B. When to use

Send the following notices as appropriate:

  • Form SSA-L3365-C1 (Employee Letter) to the employee requesting verification of name and/or SSN.

  • Form SSA-L2765-C1 (Self-employment Letter) to the self-employed individual for verification of name and/or SSN.

  • Form SSA-L4002-C1 (Employer Letter) to the employer if the W-2 either has no employee address or has an address that isn’t in the Postal Service’s database.

C. Exhibits

1. SSA-L3365-C1 — Request for Employee Information

G-SSA-L3365-C1-1

 View PDF Version

G-SSA-L3365-C1-2

 View PDF Version

G-SSA-L3365-C1-3

 View PDF Version

G-SSA-L3365-C1-4

 View PDF Version

2. SSA-L2765-C1-2 — Request for Self-Employment Information

G-SSA-L2765-C1-1

 View PDF Version

G-SSA-L2765-C1-2

 View PDF Version

G-SSA-L2765-C1-3

 View PDF Version

3. SSA-L4002-C1-3 — Request for Employer Information

G-SSA-L4002-C1-1

 View PDF Version

G-SSA-L4002-C1-2

 View PDF Version

G-SSA-L4002-C1-3

 View PDF Version


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0900901050
NL 00901.050 - Decentralized Correspondence (Decor) Notice - 04/03/2013
Batch run: 04/03/2013
Rev:04/03/2013