Review for completion in accordance with the guidelines in GN 02215.166.

If facts are missing (e.g., the debt was reduced through refund or adjustment but this information is not reflected), return the certificate to the reporting office.

Advise the reporting office of the missing data and request a new form.

Delay further action pending return of the revised form.

Insert date the CCLR is sent to the Central Intake Facility (CIF) or to Central Justice in Washington, D.C.

If the debt is less than $500,000, complete item 3 to show the name and complete mailing address of the U.S. Attorney and the following address:

•  

  U.S. Department of Justice
  
  Central Intake Facility
  
  2 Constitution Square
  
  145 N Street, N.E., Room 5E.307
  
  Washington, DC 20002

If the debt is $500,000 or more, show:

•  

  Commercial Litigation Branch
  
  Civil Division
  
  U.S. Department of Justice
  
  P.O. Box 875
  
  Ben Franklin Station
  
  Washington, D.C. 20044

Review to ensure completion in accordance with the GN 02215.168 guidelines and that all necessary documentation is attached.

Review material to determine that copies of all relevant material are supplied.

The package should contain the following:

• •

  a. Copies of all notices (including reconstructed computer generated notices, if necessary) related to the overpayment and its recovery; i.e.:

  • –

    The initial overpayment notice if available, and

  • –

    Notices related to a waiver request and/or appeal of the overpayment, and

  • –

    Followup notices.

  b. Copies of any reports of contact and correspondence from debtors (and their attorneys, if applicable).

  c. Replies to debtor/attorney correspondence.

  d. A copy of an SSA-632-BK (completed within the last 6 months) or other evidence of the debtor's ability to repay.

  e. If overpayment collection was controlled by the Recovery and Collection of Overpayment Process (RECOOP) system, a copy (provided by DCS) of the RECOOP billing alert which will provide a breakdown of contacts with the debtor.

  f. A complete explanation of (and evidence to support) the delay of more than 1 year between the time overpayment occurs and the time a determination was made (GN 02215.150B.2.).

If overpayment collection was controlled by the Recovery and Collection of Overpayment Process (RECOOP) system, a copy of the RECOOP payment history card and printouts of contacts with the debtor must be included.

• •

  The original copy for the U.S. Attorney if debt less than $500,000.

• •

  The original and 1 copy for Central Justice if the debt is $500,000 or more.

• •

  Retain 1 copy for RO file.

• •

  The original and 1 copy for the U.S. Attorney.

• •

  The original and 1 copy if referral to Central Justice is appropriate.

• •

  Retain 1 copy for RO file.

• •

  Set up dummy folder for U.S. Attorney.

• •

  Enclose all material including the CCLR Certificate of Indebtedness.

• •

  Attach a label with the name of the debtor, the SSN on which the overpayment occurred, and the RO return address.

If you determine that the outstanding debt should not be referred for possible civil suit, return all material to the reporting office with an explanation of why referral is not appropriate.