Basic (03-86)
General
SSA will not become involved in the States' ongoing management of the disability program
except as necessary and in accordance with the regulations. Therefore, inherent in
carrying out State responsibilities under the regulations is a requirement that the
State establish and maintain adequate and responsive internal management controls
and reporting mechanisms.
Workload and Management Controls
To enhance its capacity to comply with the regulations, the DDS needs necessary workload
controls so that disability determinations are made accurately and promptly. Management
controls also are needed to assure that the DDS has a responsive organizational structure,
adequate facilities, qualified personnel, medical consultant services and a quality
assurance function. The State also must provide adequate controls to assure that all
applicants for, and recipients of, benefits are treated equally and courteously.
Records and Reports
The State is responsible for furnishing reports and records relating to the administration
of the disability program for budget submittals, and for cooperating in the conduct
of audits; consequently, appropriate reporting and fiscal controls must be utilized
to achieve these objectives. In accounting for all property used for disability program
purposes an appropriate inventory and control mechanism is required.
Security Controls
Likewise, security controls and measures must be established that will provide for
safeguarding the records created by the State in performing the disability determination
function. Management must establish and maintain controls needed to assure compliance
with those provisions of the Federal law, regulations, and other written guidelines
that apply to the States in performing the disability determination function.