Social Security law and regulations require representative payees (payee) to use the
benefits they receive for the current needs of the beneficiary and in their best interests.
They are responsible for keeping records and reporting on the use of benefits. Certain
payees must complete a paper Representative Payee Report, (SSA-623-OCR-SM, SSA-6230-OCR-SM,
SSA-6234-OCR-SM) or an online report using the internet Representative Payee Accounting
(iRPA) annually. Public Law 115-116 amended the Social Security Act to exempt certain
payees from the annual accounting requirement. (See GN 00605.015 for information on payees who are exempt from the annual accounting requirement.)
However, we may request any payee to complete an accounting report anytime we receive
information that raises a question about the payee’s use of monthly benefits or conserved
funds.
The accounting report is used to monitor how the payee spent or saved the benefits
on behalf of the beneficiary, identify situations where representative payment may
no longer be appropriate, or determine if the payee is no longer suitable. We send
an accounting report to all payees who are required to complete the report if any
benefits were paid during the 12-month report period. We do not send an accounting
report to payees exempt from the accounting requirements under GN 00605.015 or to State mental institutions participating in the Onsite Review Program.
Additionally, we may select any payee for an educational visit and payee review. For
more information, see GN 00605.635 Representative Payee Reviews and Educational Visits
Conducted by the Protection and Advocacy Agencies.
NOTE: Payees with dedicated accounts are excluded from the annual accounting selection
criteria. FO's are responsible for monitoring how these payees used the title XVI
benefits and dedicated account funds by sending them a Representative Payee Report
of Benefits and Dedicated Account, SSA-6233-BK, to complete. (See GN 00605.200 for more information regarding monitoring dedicated accounts.)