SSA can accept fax documents from a warrant issuing agency, or the court of jurisdiction
for the warrant, or the probation or parole agency, that issued the warrant as long
as the 'source' of the fax has been verified by SSA staff as the actual court or agency
that issued the warrant.
The person providing the information on the fax to SSA must be acting on behalf of
the source. The person must have competent knowledge of the source's warrant process
and its recordkeeping practices. The person supplying the warrant information to SSA
must have the ability to declare that the warrant was “officially” satisfied or closed.
The fax must provide specific information including:
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•
the beneficiary (name, date of birth, enough identifying information to show that
the beneficiary and the person on the warrant are the same individual)
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•
the agency or court that declared the warrant satisfied (information similar to the
information found on the court docket; i.e., the name of the court or agency, where
the court or agency is located, name of the judge or official presiding over the charges
on the warrant; name of the attorneys for the defendant and the prosecution) and the
court disposition (how the warrant was satisfied by the court) of the warrant and
the date the court made its decision (date the warrant was satisfied)
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•
the name of the person providing the information on the fax and their job position
for the warrant issuing agency, probation or parole agency or the court of jurisdiction
for the warrant, and
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•
the date the person/agent provided the satisfied or closed warrant information to
SSA.