FOs can frequently prevent DDS development requests by providing DDS with complete
development when claims material is first sent. Delays occur when the FO fails to:
Secure a properly completed SSA-3368 and SSA-3369;
Secure SSA-3820, SSA-3881, and Activities of Daily Living (ADL) form for all SSI children's
claims;
Secure ADL form where required by POMS for all other cases;
Route to DDS, with FO disposition annotated, SSA-4814/4815 (Physician's Report on
Adult/Child With Allegation of HIV) received in the FO after file has been routed
to DDS;
Follow POMS guidelines for SSA-827 completion and adhere to criteria (specific wording,
original and witnessed signatures, etc.) established by medical sources;
Obtain current SSA-827s for reconsideration requests;
Document complete medical source names and addresses;
Address all work activity after alleged onset date;
Record the prescribed period and controlling date for all disabled surviving spouse's
claims;
Annotate the DLI on the transmittal form (DI02, DI16, SSA-831, etc.);
Explain to the claimant at the initial interview DDS' role and the possibility of
a CE request;
Translate all SSA-3368s and SSA-3369s completed in a foreign language prior to forwarding
to DDS; and
Promptly notify DDS regarding insured status issues, change of address, etc.
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