Effective Dates: 07/12/2024 - Present Previous | Next

TN 4 (07-24)

DI 11020.055 Routing Paper Childhood Disability Benefit (CDB) Cases to a Disability Determination Services (DDS) or Program Center (PC)

If the claim is an exclusion to the Electronic Disability Collect System (EDCS), create a paper Modular Disability Folder (MDF). For more information regarding EDCS exclusions, see DI 81010.030.

A. Preparing an official paper folder for CDB cases

Field Offices (FOs) must transmit CDB cases in folders in accordance with the following guides.

For claims entered into the EDCS, see

  • •

    DI 81010.020B - Creating Electronic Disability Collect System (EDCS) Cases; and

  • •

    DI 81010.085 - Transferring Cases in Electronic Disability Collect System (EDCS).

1. Number Holder (NH) filing for Retirement Insurance Benefits (RIB) with one disabled child

In cases in which there is one disabled child listed on the NH’s RIB application, process the NH’s RIB claim and prepare the CDB folder as follows:

  • •

    NH Social Security Number (SSN)

    Enter the NH's SSN on the face of the folder tab.

  • •

    Child's name

    Print the child's surname and first initial on the reverse of the folder tab, with the surname first.

2. NH filing for RIB with two or more disabled children

If a NH filing for RIB lists two or more disabled children and all material is being sent simultaneously to the same office, prepare a separate folder for each CDB claimant per DI 11020.055A. in this section. Staple the back flap of one CDB folder to the front flap of the second CDB folder, and so on.

Alert the DDS if multiple CDB claims are involved and all of the claims have a CEF. Annotate the Transfer remarks on the Title II/Title XVI Information page with the following: “Additional CDB claim associated with this SSN. BOAN of additional CDB = XXX-XX-XXXX.”

3. NH filing for Disability Insurance Benefits (DIB) and disabled children are listed on the application

If the NH is filing for DIB and lists a disabled child on the application, prepare and transmit the NH’s DIB claim to the DDS in accordance with DI 70005.001. As entitlement for CDB benefits depends on the NH’s entitlement to DIB, take no action on the CDB claim until a determination is made on the NH’s DIB claim.

If the NH is approved, complete the CDB development and prepare a paper folder, if needed per DI 11020.055A. and DI 11020.055B. in this section.

Do not transmit the CDB claim before the DIB claim unless the NH is also claiming RIB. In DIB cases in which there is also a CDB application for one or more children based on the DIB claimant's E/R, prepare one folder for the CDB application and a separate folder for the DIB application. Prepare the DIB folder in accordance with DI 70005.001, and the CDB folder(s) in accordance with DI 11020.055A and DI 11020.055B. in this section.

NOTE: If the NH is filing for RIB and DIB and lists a disabled child/children on the application, see DI 11010.085 for instructions regarding the CDB application for the listed child/children. If both claims are sent simultaneously to the same office, staple the back flap of the DIB folder to the front flap of the CDB folder(s).

If CEFs are involved, annotate the Transfer remarks on the Title II/Title XVI Information page to alert the DDS.

4. Two SSNs involved in filing for CDB and own DIB

If an individual files a CDB application on a parent's or grandparent's SSN and a DIB application on his or her own SSN, transmit the claims material in separate folders, but ship the folders together. Prepare the DIB folder in accordance with DI 70005.001 and the CDB folder in accordance with DI 11020.055A. in this section. In transmitting a combined CDB-DIB case, staple the back flap of the DIB folder to the front flap of the CDB folder.

B. Preparing and requesting paper folders for CDB claims

For instructions on folder assembly, see

  • •

    DI 70005.005 Overview of the Paper Modular Disability Folder (MDF); and

  • •

    DI 70010.001 Paper Modular Disability Folder (MDF) - Field Office (FO) Procedures.

If the current claim is a duplicate claim, do not prepare a new folder. Use a route slip when transmitting the material to the Processing Center (PC).

For FO procedures on potential collateral estoppel claims that may not require a new disability determination, see DI 11011.001C.

C. Transmitting a paper disability folder to the DDS when one individual is claiming CDB and DIB involving two SSNs

When an individual files for CDB on the SSN of his or her parent and for DIB on his or her own SSN, prepare separate folders and SSA-831 for each claim if at least one claim is an Electronic Data Collect System (EDCS) exclusion/limitation per DI 81010.030. Staple the folders together if you transfer them to DDS simultaneously. If nonmedical development will delay one case, send the other case to DDS immediately, if appropriate. Include a Report of Contact in each folder regarding the development status of the other.

D. Transmitting paper disability folders to DDS for a CDB claim filed on a grandparent’s earnings record (E/R) if parents file forms SSA-16

Prepare separate folders and SSA-831 for each claim. Staple the folders together if you transfer them to the same DDS simultaneously. For situations where the claims are to be directed to different DDS’s see DI 11010.255. When nonmedical development will delay one case, release the other case(s) immediately to the DDS if a medical determination is needed. Include an SSA-5002 Report of Contact in each folder regarding the development status of the other.

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0411020055
DI 11020.055 - Routing Paper Childhood Disability Benefit (CDB) Cases to a Disability Determination Services (DDS) or Program Center (PC) - 07/12/2024
Batch run: 10/30/2024
Rev:07/12/2024