The Disability Control File (DCF) controls most medical direct release reviews initiated
by Central Office (CO). (See Modernized Systems Operations Manual (MSOM) Chapters
185 for more detailed procedures on the DCF). The DCF determines folder location through
the Current Folder Location (CFL) field reflected on the Supplemental Security Record
(SSR) at the time the case is initially selected for a CDR. If a selected direct release
medical review reflects a CFL of either the National Records Center (SSANRC) (i.e.,
LOO) or the Federal Records Center(s) (FRCs) (i.e., L86-L99, etc.), the DCF will automatically request the title XVI folder(s) and all related material stored in these locations. When the CFL is other than SSANRC/FRC,
the DCF sends the direct release alert to the FO of jurisdiction (generally the DIS
– Servicing DO Code displayed in the ADDR – Mailing Address Segment Identifier of
a Supplemental Security Income (SSI) query).
1. Initial title XVI direct release CDR received in FO
Under the current initial DCF direct release process, the FO receives a paper direct
release alert on its dedicated printer for each title XVI case for which medical folder
retrieval is the FO"s responsibility. In addition, the FO can determine its most recent
direct releases using the Office of Information Management (OIM) workload management
system (WMS) screens found as function "25" on the SSA Main Menu. (See MSOM CDRWMI
003.001 - MSOM CDRWMI 005.001 for more detailed procedures on identifying new direct
releases in the WMS system.)
NOTE: In the future, we plan to enhance the OIM WMS system and eliminate the "paper" direct
release alerts by providing users with WMS screens to manipulate and control their
new direct releases.
2. Initial title XVI direct release CDR received in SSANRC
SSANRC simultaneously retrieves all claims folder(s) and related posteligibility (PE)
material/folder(s) stored in the SSANRC or the FRCs, and forwards it in one folder to the FO of jurisdiction. The SSANRC consolidates all the folder material into one
folder by removing extraneous folder jackets and drop-filing their contents into the
remaining folder. Prong-filed material remains together, and loose material is stapled
or rubber-banded. Also, when necessary, a large folder is securely rubber-banded on
the outside or an accordion folder is used to consolidate large quantities of claims
and PE material.