If a prior claim is pending at the AC, and the claimant provides evidence that may
indicate a new critical or disabling condition after the date of the hearing decision
on the prior claim, explain to the claimant that he or she may be able to file a new
application. If the claimant wants to file a new application, explain that we will
forward the evidence to the AC, and the AC will determine if he or she can file a
new disability application based on this evidence.
The FO must:
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1.
Fax the evidence into the EF; and
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2.
Document the following information on an SSA-5002 on the AC appeals segment in the
Electronic Disability Collect System (EDCS):
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•
Description of the new critical or disabling condition including new alleged onset
date; and
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•
Identify and include contact information for any new medical sources.
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3.
Send an email to^DCARO
OAO. In the subject line, type: “Request for Subsequent Disability Application Exception.”
In the email, include the claimant’s name, SSN, and add the remark: “See SSA-5002
on the AC appeals segment.”
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4.
If there is a new EDCS segment, leave it open until the AC responds.
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5.
Hold the claim until the AC responds.
The AC will expedite the email request and determine if the claimant meets the exception
to file a new disability application. If the AC does not respond after 2 business
days, forward the original email to ^DCARO
OAO. In the subject line, type: “2nd Inquiry – Request for Subsequent Disability Application Exception.” If the AC does
not respond to the 2nd inquiry, send another status request 5 workdays after the 2nd inquiry.