1

Does the individual have acceptable pay slips for some or all of the period being verified? For information that must be shown on a pay slip for us to consider it acceptable evidence of wages, see the first bullet in SI 00820.130A.1.

If yes, go to Step 2.

If no, go to Step 7.

2

Were any wages deferred during the period covered by the pay slips i.e., set aside rather than paid on the normal payment date? For more information regarding wage advances and deferred wages, see SI 00820.115.

If yes, go to Step 3.

If no, go to Step 4.

3

Post and document deferred wages per SI 00820.115C.2.

Go to Step 5.

4

Use SSI Monthly Wage Verification (SSIMWV) intranet application to:

input and document a wage report submitted with pay slips;

print and issue a work report receipt via SSIMWV and archive it to the Online Retrieval System (ORS) to serve as documentation of wages. For in-person and telephone reports, generate a receipt immediately, and give or mail to the reporter;

establish the work report for mailed, faxed, or dropped off reports in the FO, and mail the receipt to the reporter within 5 days of receipt of the information. For establishing work reports in eWork see DI 13010.020.

No other action is necessary to document the report.

IMPORTANT: If processing multiple months of pay slips, you must issue a separate work report receipt for each month to meet the documentation requirements.

When not using SSIMWV, post the wages when received using MSSICS or a 1719(b) (SSI Post-Eligibility Input).

Was SSIMWV used to input all wages and document the wage report(s)?

If yes, STOP

If no, go to Step 5.

5

Do the pay slips cover earnings for the entire period that you are verifying? Or, if not, can you determine the wages attributable to the missing pay slip(s) by other evidence (e.g., year-to-date totals)?

If yes, go to Step 6.

If no, go to Step 7.

6

For documenting wages based on pay slips, follow the procedures in SI 00820.130C.1.

In initial claims, annotate the remarks of the MSSICS Wages (IWAG) screen with the source of verification.

STOP.

7

Is the employer registered with an SSA-approved wage verification company?

If yes, follow the procedures to obtain and document wage verification SI 00820.147.

STOP.

If no, go to step 8.

8

Does the individual have evidence showing annual wage amounts, such as W-2 forms or Federal or State income tax forms? Is there a Master Earnings File (MEF)?

OR

Is quarterly wage information displayed in the National Directory of New Hires (NDNH), Interstate Benefits Inquiry (IBIQ), or SSA Access to State Records Online (SASRO)?

If yes,

Divide the annual or quarterly amount by the number of alleged months worked, to arrive at a “verified” wage amount to post for each month.

On an Evidence Screen (EVID) MSSICS Person Statement (DPST) or Report of Contact (DROC) screen, document:

• •

  the annual or quarterly wage amounts and the source of the evidence; AND

• •

  the individual’s allegation of the number of months worked.

Lock documentation screens or fax documentation into Non-disability Repository for Evidentiary Documents (NDReD) or Certified Electronic Folder (CEF), as appropriate.

NOTE: Posting the alleged months worked to the Wages page alone is insufficient documentation. You must also record the allegation, wage amounts, and source on a DPST, DROC, SSA-795, or SSA-5002 to satisfy documentation requirements.

STOP.

If no, go to Step 9.

9

Phone the employer to verify wages. You need to know when wages were paid, not earned.

If the employer verifies wages and no deferred wages are involved,

post the wages when received, and

document EVID with the wage information obtained from the employer (gross wages, period covered, pay date), or

record the information on a MSSICS DROC screen and lock it. Include the date of the call, contact person’s name, title, and telephone number. In non-MSSICS situations, document an SSA-5002 (Report of Contact) and fax it into NDRED or CEF, as appropriate.

If the employer verifies wages and deferred wages are involved,

post deferred wages per SI 00820.115B.2.,

post the remainder of wages when received, and

document the verified deferred wages on EVID, or on a MSSICS DROC screen and lock it; or, in non-MSSICS situations, document the deferred wages and the employer contact information: date, contact person’s name, title, and telephone number on an SSA-5002 and fax it into NDReD or CEF, as appropriate.

If the employer will not provide wage verification and refers you to a non-SSA approved wage verification company for wage information, go to Step 10.

If the employer verifies wages, but you determine that an oral statement is insufficient, go to Step 11.

If the employer is uncooperative, or you cannot reach the employer by phone, go to Step 11.

10

Is the wage verification available from a non-SSA approved wage verification company?

If yes, accept the wage verification from the non-SSA approved wage verification company. For evidence of wages or termination of wages, see the procedures in SI 00820.130.

STOP.

If no, go to Step 12.

11

Send the employer an SSA-L4201-BK (Letter to Employer Requesting Wage Information).

If the employer verifies wages and no deferred wages are involved,

post wages when received,

document SSA-L4201-BK evidence on EVID or on a MSSICS DROC screen and lock it, or in non-MSSICS situations, fax the SSA-L4201-BK into NDReD or CEF, as appropriate. STOP.

If the employer verifies wages and deferred wages are involved,

post deferred wages per SI 00820.115C.,

charge the remainder of wages when received,

document the information extracted from the SSA-L4201-BK on EVID or a MSSICS DROC screen and lock it or, in non-MSSICS situations, fax the SSA-L4201-BK into NDRED or CEF, as appropriate. STOP.

If the employer is uncooperative or cannot be located, go to Step 12.