Some of the Title II or Title XVI forms and enclosures are not currently available
in automatically approved SNO formats. If a person with SNO asks you to provide one
of these Title II or Title XVI documents in their current SNO format, offer to read
the document to the person, assist the person with completing any form, and answer
any questions they may have. If the person continues to request the document in their
SNO format, refer the request to your supervisor. Your supervisor will contact the
Regional Special Notice Option Coordinator via email, providing the Coordinator with
the following information:
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the person’s name, mailing address, telephone number, and Social Security number (SSN),
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the person’s SNO format, and
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a copy of the standard print document or an explanation of how to retrieve it electronically
Explain to the person that we are committed to providing effective communication.
We will look into the issue, and either contact them with a response or provide the
document in their preferred SNO format. Also, be sure to explain to the person that
if they do not hear from us in 15 days, they can follow-up by calling or visiting
the local field office.
If the person contacts us because they did not receive a response within 15 days,
ask your supervisor to send a follow-up request to the Regional Special Notice Option
Coordinator. Include the person’s name, SSN, and the date of the original request.
NOTE: If the person requests a Title II or Title XVI document in a format other than one
of the automatically approved formats, or a non-Title II or Title XVI document, process
the request following the instructions for other special notice accommodations in
NL 01001.300.