TN 15 (02-08)
GN 02280.817 Sample Guide — Letter Scheduling Personal Conference and Folder Review – Combined
Overpayment Reconsideration and Waiver
Name
Address
Dear
You recently requested that we reconsider and waive the collection of your overpayment
of $ (1). Based on the facts we have now, we cannot approve your request for waiver.
However, you have a right to meet with us before we decide if you have to pay back
the overpayment. This meeting is called a personal conference. A person who has not
made any decision about your overpayment or waiver requests will meet with you. We
are writing to schedule this meeting.
You also have a right to review your file before the personal conference. We are scheduling
a time for this meeting as well.
Some Important Dates
We have scheduled a time for you to review your file. This will help you get ready
for your conference. You can review the file on (date and time), at this office. I will make sure that someone is available to help you when you
come in for this review.
We have scheduled your personal conference for (date
and time) at this office. You will meet with (name of
interviewer) on that day.
If you prefer, the personal conference and folder review can be conducted by telephone
or video teleconference. If you want to discuss these methods, please call (name of
interviewer).
What Happens At a Personal Conference?
At the personal conference, you will meet with the person who will decide your case.
You can tell this person why you think you should not have to pay us back. At the
meeting, you can also do the following things.
-
•
You can have a lawyer, friend, or someone else help you with your case.
-
•
You can bring other people to help explain your case.
-
•
You can review your file, and add any new facts you have.
-
•
You can question the facts we have and the people who gave them.
Fill-in (2)
If You Have Any Questions
If you have any questions, or want to discuss the other means of conducting the personal
conference and folder review, please call (name of interviewer) at (telephone
number of interviewer). If you cannot come in at the times scheduled, please let us know. We will arrange
new dates and times.
Sincerely,
Name
Field Officer Manager
Fill-ins:
1) The amount for which the person is liable minus any amount repaid to date
2) If the person needs to submit verification of financial information, add:
“You need to show us proof of your monthly income, expenses, and assets. Examples
are Pay stubs, pension records, rent receipts, utility bills, and bank statements.”