TN 18 (11-08)
GN 02408.003 Stop-Payment Chart for E, F, and W-Stops Input on Title II and Title XVI Checks and
EFT Payments
The Department of the Treasury (DT) investigates the status of a payment when an E-
or F-stop is generated. Use E-stops for non-entitlement situations due to the death
of the beneficiary or recipient when a representative payee is not involved and use
F-stops when check payments are issued to a representative payee after the death of
a beneficiary and for all non-entitlement situations other than death. The chart below
gives a brief description of each stop-payment:
|
Stop Code
|
Description of E-, F-, and W-Stops
|
|
E-stops (Reclamation Request)
Checks and Electronic Fund Transfers (EFT)
(Non-entitlement due to death/no rep payee)
|
-
•
Applies to Title II and Title XVI checks and EFT payments issued after death.
-
•
E-stop is usually an automated process when the date of death is posted to the record
and the stop-payment action goes to DT.
-
•
When a death input is processed, E-stops are automatically systems generated for checks
and EFT payments issued after death, unless the E-stop must be input manually (see
Manual E-stop Process GN 02408.012).
-
•
E-stops for checks have a 12-month limit during which SSA can reclaim funds
-
•
An E-stop enables SSA to direct DT to reclaim funds when a check is cashed after the
death of the beneficiary or recipient and to return improper EFT funds deposited to
the deceased beneficiary/recipient’s bank account.
|
|
F-stops
(Non-entitlement other than death)
|
-
•
Input F-stops on Title II and Title XVI check payments issued to a rep payee after
the death of a beneficiary/recipient
-
•
Input F-stops for stop-payment of checks issued when not due for reasons other than
death.
-
•
F-stops are used primarily for checks. There is one exception:
EFT payment that is also part of the Treasury Offset Program (TOP). See GN 02408.405.
-
•
The Title XVI nonreceipt system automatically generates an F-stop on a courtesy disbursement
check when the original check has been cashed.
-
•
For the same situation with Title II nonreceipt, the Program Service Centers (PSC)
must input F-stops manually.
-
•
Input an F-stop when you need the status of a check and you do not wish to generate
a replacement check.
-
•
Input an F-stop when checks are issued under an incorrect SSN.
-
•
F-stop enables DT to reclaim funds if forgery is involved.
-
•
Input an F-stop for nonreceipt of a due check alleged after the beneficiary’s death.
-
•
Input an F-stop for nonreceipt of checks issued to non-beneficiaries (see GN 02406.127).
-
•
Input an F-stop if a former rep payee alleges nonreceipt of a check certified before
the change-of-payee action was processed.
-
•
Input F-stops in nonreceipt and stop-payment situations for Title XVI attorney fee
checks
-
•
Input an F-stop for nonreceipt of non-recurring checks.
SEE ALSO:
GN 02406.200 - Failure to Receive a Courtesy Disbursement Or Replacement Check -- Title II
GN 02406.202 - Nonreceipt of a Settlement Check -- Title II and Title XVI
GN 02406.205 - Nonreceipt of Underpayment Check/Type 2 and One-Time Payment/Type 4 Payment --
Field Office And Teleservice Center Instructions -- Title XVI
GN 02406.207 - Nonreceipt of Courtesy Disbursement or Replacement Check/ Type 9 Payment -- Field
Office and Teleservice Center Instructions -- Title XVI
|
|
W-stop
Checks and EFT
Title II ONLY
Non-entitlement - death of rep payee
|
-
•
W-stop is a Title II stop code used only for the death of the representative payee.
-
•
A rep payee date of death input generates stop-payments (W-stop) on any Title II payments
issued after a payee’s death.
-
•
W-stops post to the Payment History Update System (PHUS) as E-stops
-
•
EFT – DT returns funds to SSA after reclamation from a financial institution (FI)
for reissue to the new payee.
-
•
Checks – DT cancels checks issued after a payee’s death and returns credit to SSA
for reissue to the new payee or reclaims from the FI if checks were cashed.
|