The following chart provides instructions for reviewing SSA payment records to determine
the outstanding balance on the fugitive felon overpayment. Review every payment record
listed below and record your findings in order to determine the total outstanding
overpayment amount for the fugitive felon suspension period.
The chart provides information on the SSA records and data elements you must review
in order to determine the fugitive felon suspension overpayment balance:
SSA Payment Record
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Review of SSA Payment Record
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Result of Review
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Master Beneficiary Record (MBR) query
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CO MSG1 data line will include information about the type of Martinez relief that the beneficiary
is due.
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Confirm that the special message data line states: “MARTINEZ COURT CASE PRE-2007 RELIEF
APPLIES.”
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FUGITIVE data line will show warrant information.
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Check the data entries in this data field to determine the:
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type of warrant (you will also need to verify the 4-digit offense code for the warrant
on the FFSCF database), and
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current status of the warrant. This should show a WARRANT SATISFY date entry (the
date should be 12/31/06 or earlier) and a SATISFIED RSN entry indicating an overpayment
collection for pre-2007 processing.
NOTE: For pre-2007 cases where the beneficiary is deceased (i.e., LAF T1) or in terminated
status (e.g., T4, T6, etc.), the WARRANT SATISFY date entry and SATISFIED RSN entry
will remain blank. The pre-2007 warrant status will remain “open.” Do not closeout
the warrant as “satisfied” when the beneficiary dies or terminates.
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HISTORY data line will reflect a history of payment changes to the record.
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Check the data entries in this line to determine the period(s) S9 with an HFRST of
FUGFEL between 01/05 – 12/06. (This is the timeframe for qualifying for pre-2007 Martinez
relief.)
Check the following fields in the HISTORY data line:
STATUS CODE--Position 3, Benefit Paid Designation (BPD) of this entry shows if the
monthly benefit was paid, code “1;“or, not paid, code “0.”
Reason for Suspension or Termination (SUS/TERM)--The code will be “9” with an HRFST
of “FUGFEL.”
Monthly Benefit Credited (MBC)-- MBC is the monthly title II benefit due after any
appropriate dollar rounding (considering a deductible of SMI premium) BUT prior to
the actual collection of any obligation of the beneficiary (including SMI premium).
Determination of any overpayment or underpayment amount and check amount will be based
on the credited amount.
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O/U PAY data line shows the most recent overpayment occurrence on the record and the reason
for the overpayment.
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Check the data line to confirm a fugitive felon suspension overpayment.
The Due Process Overpayment Type (DPOT) T2 FF/SUS/FEL, (Type of Event (TOE) 73), will
show if this is a fugitive felon overpayment. The Due Process Overpayment Amount (DPO)
should be identical to the amount that appears on the ROAR record as a fugitive felon
overpayment event.
If the DPOT is other than TOE 73, you will remove or reduce the overpayment amounts
as indicated in the instructions in GN 02613.868B.5 (in this section).
Eliminate or reduce this O/U PAY amount when you process the ROAR transaction to remove
or reduce the fugitive felon suspension overpayment from the record.
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Recovery Overpayment Accounting Record (ROAR)
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BENEFIT data line
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Identify the total current balance due for all overpayments for the beneficiary stated
on the BBAL-$$$$$ data line.
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EVENT data line
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Find the Event Identifier (EI) for the fugitive felon overpayment (e.g., 01, 02, etc.).
Find the Type of Event (TOE) for the fugitive felon overpayment on the EVENT data
line, (e.g., T2 FUF SUS/FEL WAR, PRIS SUS NON-MENT, OTHER OR CONSOLIDATED LDO, etc.).
Find the STATUS for the fugitive felon overpayment. Determine from the STATUS code
entry the current recovery effort for the fugitive felon overpayment (e.g., BEN ADJ,
DUE PROCESS, etc.).
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HISTORY data line
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Identify the entries in the data line to determine when the fugitive felon overpayment
amount was annotated to the ROAR record:
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Fugitive Felon System Control File (FFSCF)
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Fugitive Felon Warrant Data (FFWQ)Screen
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Review the following data fields on this screen to determine if you need to distinguish
the suspension for this warrant from other warrants that may be annotated for this
beneficiary:
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OFFENSE CODE (Remove overpayments for offense codes other than 4901, 4902, 4999, 5011, 5012, 8101 or 8102)
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Payment History Update Query (PHUS)
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TRANS data line
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The PHUS retains the entire Transaction line as a permanent record of actual payment
history.
If you need more information on the TRANS data line of the PHUS query, see SM 00545.275.
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After completing your review of the MBR, ROAR, FFSCF and PHUS, determine the amount
of the fugitive felon overpayment to remove from the beneficiary’s BOUD/ROAR record.
If no fugitive felon suspension overpayment exists (i.e., the fugitive felon suspension
overpayment balance is $0.00) after you complete your review of the MBR, ROAR, FFSCF,
or PHUS records, annotate the results of your review of the case to the Special Message
data field on the MBR (SP MSG 1). Add the following special message to the MBR: “Review
of Martinez Pre-2007 Period Done, MM/DD/CCYY. No FF O/P Bal Remains.” The instructions
for adding a special message to the MBR are in MSOM QUERIES 006.026.
If the fugitive felon suspension overpayment should remain on the record after you
complete your review of the MBR, ROAR, FFSCF, or PHUS records (e.g., the fugitive
felon suspension overpayment balance is due to a probation/parole violation warrant),
annotate the results of your review to the Special Message data field on the MBR (SP
MSG 1). Add the following special message to the MBR: “Review of Martinez Pre-2007
Period Done, MM/DD/CCYY. FF O/P Bal Remains--Not Martinez Eligible.”
NOTE: There is a priority order for applying terminations and nonpayment, reduction, deduction,
and withholding events to monthly Title II benefit amounts. For more information on
the priority of applying terminations and nonpayment, reductions, and withholding
events, go to GN 02602.025.
If you must remove the pre-2007 fugitive felon suspension overpayment from BOUD/ROAD:
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The instructions for removing the fugitive felon overpayment from BOUD/ROAR for the
TOE 73 identified overpayment are in GN 02613.868B.4 (in this section).
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The instructions for removing the fugitive felon overpayment from BOUD/ROAR for consolidated
overpayment events are in GN 02613.868B.5 (in this section).