In all types of cases there can be notification situations requiring special letters,
paragraphs, suffixes or other instructions to ensure that we included all the factors
relating to a particular case. Therefore, it is important that the disability examiner
designate this in Item 29 of SSA-832 (Cessation or Continuance of Disability or Blindness Determination and Transmittal-Title
XVI) or SSA-833 (Cessation or Continuance of Disability or Blindness Determination and Transmittal-Title
II), to ensure preparation of the appropriate notice. Pamphlets are also an important
part of the notification process and you should include them with notices when applicable.
The DDS examiner will leave Item 29 of the SSA-832 (Cessation or Continuance of Disability or Blindness Determination and Transmittal-Title
XVI) or SSA-833 (Cessation or Continuance of Disability or Blindness Determination and Transmittal-Title
II) blank, if the notice will be computer generated based on the input of the proper
regulation-basis code. If the notice is not computer generated, the DDS is responsible
for providing information about the notice in Item 29 of the SSA-832 or SSA-833.
The amount of space in Item 29 of SSA-832 (Cessation or Continuance of Disability
or Blindness Determination and Transmittal-Title XVI) or SSA-833 (Cessation or Continuance
of Disability or Blindness Determination and Transmittal-Title II) is limited. Sometimes
you will need to use the suffix “S” in Item 29 and give the examiner special typing
instructions on an SSA-865 (Special Instruction Notice –Disability). For suffix “S” cases:
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Designate the notice and all applicable fill-ins and suffixes used in notifying the
beneficiary or recipient identified in Item 5 of the SSA-832 (Cessation or Continuance
of Disability or Blindness Determination and Transmittal-Title XVI or SSA-833 Cessation
or Continuance of Disability or Blindness Determination and Transmittal-Title II);
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•
On a separate line of the SSA-865 (Special Instruction Notice –Disability), designate
any additional notices that are sent in the case and provide the applicable fill-in
data;
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Furnish the name and address of the party who will receive the notice;
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•
Complete the SSA-865 (Special Instruction Notice –Disability) and place it on top
of all material on the left side of the case folder.
The DDS may use locally devised typing instructions forms (instead of the SSA-865)
if they are more compatible with word processing or other typing requirements, but
only when the DDS prepares the notice and retains a copy in the file. (Do not prong
file local typing forms.)
NOTE:If the DDS prepares the notice but another component will release it, include a designation
on the SSA-865 (Special Instruction Notice –Disability) or local form to fold the
undated notice for mailing, and place it in the file under the envelope flap for release
by the appropriate component. Add a remark to the SSA-408 (Route Slip) identifying the office who will release the notice.