TN 10 (10-00)

RM 01301.506 Assisting Individuals Who Have Received A Form SSA-7014A Asking for Correct SSN or Identifying Information

The information in this section is not applicable while mailing of the Social Security Statement is suspended. See information on accessing earnings information using the MySocialSecurity web portal in OA 00205.010.

A. Introduction

An individual who receives a Form SSA-7014A requesting the correct SSN or identifying information may choose to contact the FO or TSC for assistance.

B. Procedure

Use this procedure to handle walk-in or telephone inquiries:

STEP

ACTION

1

Tell the individual we were unable to process his/her request because the name, date of birth or sex provided on the request did not match our records.

2

Determine if the SSN on the holder’s SSN card is the same as the number shown on the SSA-7014A.

  • If yes, go to Step 3.

  • If no, go to step 4. If “unknown” (i.e., the individual does not have an SSN card), screen for the correct SSN and go to step 7.

3

Ask the SSN holder if the name, date of birth and sex shown on the Form SSA-7014A are correct.

  • If yes, go to Step 5.

  • If no, go to Step 4.

4

Tell the requester:

  • to enter the correct information in the blank space(s) on the Form SSA-7014A,

  • to return the form to the WBDOC address shown on the form,

  • that, upon receipt, WBDOC will reprocess his/her request using the correct information, and

  • an SSA-7005-SM-OR or SSA-7014A should be received within 3 to 6 weeks.

  • Stop.

5

Obtain and develop an SS-5 and appropriate proofs to:

  • Update or correct our records to reflect the information provided by the requester, and

  • issue a duplicate SSN card.

NOTE: Even though the requester may not need a duplicate SSN card, receipt of the card ensures that newly developed SS-5 information has been processed and is now reflected on our records.

6

Give the requester a blank Form SSA-7004-SM-OP1 and tell him/her:

  • that we have updated our records to reflect the information the requester provided

  • that after the duplicate SSN card is received, to complete the SSA-7004-SM-OP1 using the SSN, name, date of birth and sex used to update or correct our records,

  • to send the completed Form SSA-7004-SM-OP1 to the address on the envelope provided, and

  • that we will process the form and send the requested Statement within 3 to 6 weeks.

  • Stop.

7

If an SSN is located and the name, date of birth and sex match the name, birth and sex on the SSA-7014A:

  • obtain and develop an SS-5, and issue a duplicate SSN card,

  • use appropriate procedures to inform the SSN holder what the correct SSN is, and

  • go to Step 4.

If the SSN is located, but the name, date of birth and/or sex alleged on the request does not match our records, go to Step 5.

If the SSN is not located and the SSN holder has not used an incorrect SSN in employment:

  • initiate SSN assignment,

  • use appropriate procedures to inform the SSN holder what his/her correct SSN is, and

  • tell the requester since no SSN was ever issued or used in employment, there would be no earnings credited to our records.

If the SSN is not located and the SSN holder has used an incorrect SSN in employment:

  • initiate SSN assignment, and,

  • use appropriate procedures to inform the SSN number holder what his/ her correct SSN is, and

  • initiate an earnings discrepancy investigation,

  • give the SSN holder a blank Form SSA-7004-SM-OP1, and

  • tell the SSN holder to complete the form, and to send it to the address on the envelope provided with it after he/she has been notified that the earnings discrepancy has been resolved.

C. References

RM 03800.000 Earnings Discrepancies

RM 00700.000 Maintenance of SSN Records

RM 10205.000 Social Security Number (SSN) Application


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0101301506
RM 01301.506 - Assisting Individuals Who Have Received A Form SSA-7014A Asking for Correct SSN or Identifying Information - 05/20/2013
Batch run: 05/20/2013
Rev:05/20/2013