BASIC (11-81)

RM 02212.001 General

  1. Prior to annual reporting, certain form SSA-7010-U5 evidence postings were offset electronically. This was accomplished through the use of a screening tape. When an evidence item was posted to the earnings record, the item was also placed on magnetic tape for matching by EDP against incoming regularly reported wage items. The purpose of this matching operation was to prevent duplication in whole or in part of any evidence item processed.

  2. The evidence items were matched against incoming regular items in the following sequence:

    1. Social security number

    2. Period

    3. Credit or debit—Entry 7 “matched” against an entry 1, 3, or 5, and an entry 6 against an entry 2 or 4.

    4. Tips or non-tips

    5. Employer identification number

    6. Amount of money

  3. In any case where EDP located a regular wage item that exactly matched an evidence item (all 6 of the items listed above), an offsetting item was generated by EDP. Where the items only partially matched (matched on 1, 2, and 3 above, but not on items 4, 5, or 6) EDP generated an item for investigation. These partially matching items were generated on Forms SSA-6616, Evidence Posting Investigation Cards, for clerical investigation. The electronically generated offsets for exact matches were introduced into the following updating of the earnings record.

  4. Because of systems changes for annual wage reporting, the matching process for evidence items was revised. Electronic offsets for those items that are exact matches were discontinued, and forms SSA-6616 for partially matching items are no longer generated.

  5. Clerical preparation of offsets is now necessary for both matching and partially matching items. A listing showing the matching and partially matching items for which clerical action is required is furnished after each updating. To prevent duplicate offsetting actions, these listings should be referred to before taking an offsetting adjustment action for an evidence posting. When an adjustment is made for an evidence item prior to ERB's investigation of the related items shown on the listing,the listing should be annotated by the scout to show the action taken.

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RM 02212.001 - General - 12/20/1989
Batch run: 01/27/2009